Tender Summary: Supply and Delivery of Temperature Probe Covers

Objectives

The primary objective is to procure a reliable, compliant supplier for the one-off provision of medical-grade temperature probe covers to support clinical and intraoperative procedures at Inkosi Albert Luthuli Central Hospital.

Scope

• Item: Oral/nasal temperature probe sheaths
• Quantity: 340 boxes
• Delivery Destination: Inkosi Albert Luthuli Central Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply agreement
• Quotation Validity: 90 days from publication

Technical Requirements

• Dimensions: Approximately 20 cm in length and 5 mm in diameter
• Material: Latex-free, powder-free medical-grade plastic or silicone
• Colour: Clear or opaque
• Performance Specifications: Must form-fit securely over existing intraoperative invasive temperature probes, maintain flexibility without tearing, feature a rounded tip, and be biocompatible (non-reactive to human tissue)
• Product Condition: New and unused only; minimum six-month shelf life remaining upon delivery
• Packaging: Supplied per box as per manufacturer standard
• Standards Compliance: Must fully adhere to the published specification checklist and applicable South African health product regulations

Skills and Qualification Requirements

• Administrative Documentation: Fully completed official quotation forms, Bidder’s Disclosure (SBD 4), General Conditions of Contract, Special Conditions of Contract, and Preference Points Claim Form (SBD 6.1)
• Regulatory & Compliance Proof: Valid SAHPRA licence authorising manufacture, import, export, or wholesale distribution of medical devices; updated CIPC registration documents; B-BBEE status verification certificate or sworn affidavit; Central Suppliers Database (CSD) compliance report; SARS tax clearance/PIN
• Operational Capacity: Proven track record of timely deliveries without unexcused defaults; logistical capability to meet delivery schedules and provide physical samples when requested
• Evaluation Readiness: Ability to navigate a strict five-stage assessment process covering administrative compliance, delivery capacity, specification adherence, pricing/preference scoring, and sample verification

Unusual or Complicated Terms

• SAHPRA Licensing Mandate: Bidders must possess a current licence from the South African Health Products Regulatory Authority specifically permitting involvement with medical devices. This ensures all supplied items meet national safety, efficacy, and quality standards for clinical use.
• 80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points exclusively to enterprises owned by youth. Full documentary proof of youth ownership must be submitted to claim these points; failure to provide proof results in zero allocation for this category.
• Sample Submission Stage: The top three scoring bidders will be formally requested to submit physical samples for independent laboratory testing and compliance verification. Only fully compliant samples will be accepted, and failure to participate results in automatic disqualification.
• Rigid Multi-Stage Disqualification Protocol: The procurement follows a mandatory five-stage evaluation framework. Non-compliance at any single stage (administrative, capacity, specification, pricing, or sample) immediately renders the bid non-responsive and excludes it from further consideration.