Objectives

The primary objective of this tender is to appoint a suitably qualified, financially stable, and legally compliant service provider to deliver comprehensive, round-the-clock security services across Maruleng Local Municipality facilities for a fixed contract period of 36 months.

Scope of Work

The successful bidder will be responsible for providing continuous day and night shift security coverage at numerous municipal sites, including administrative offices, traffic licensing departments, the Mayor’s House, libraries, community halls, sports stadiums, cultural villages, and landfill sites. The contract requires the strategic deployment of both armed (Grade C) and unarmed (Grade D) security personnel to ensure 24-hour protection, controlled access, incident response, and asset safeguarding across all designated locations.

Technical Requirements

• Regulatory Registration: The bidder must hold valid registration with the Private Security Industry Regulatory Authority (PSIRA) for both the operating entity and all deployed personnel. PSIRA is the statutory regulatory body that licenses and oversees private security providers in South Africa to ensure industry standards, vetting, and competency.
• Proven Experience: Bidders must submit verifiable appointment letters demonstrating prior experience in delivering similar security services. Evaluation points are allocated based on the duration of relevant experience.
• Operational Infrastructure: The provider must demonstrate adequate logistical capacity, including proof of ownership or formal lease agreements for patrol vehicles sufficient to support coverage across all deployment areas.
• Detailed Methodology: A comprehensive security implementation plan is mandatory, outlining procedures for pedestrian and vehicle access control, after-hours and public holiday coverage, incident logging, record keeping, asset protection strategies, and contingency/emergency response protocols.
• Equipment & Uniform Standards: The contractor must supply all required security apparatus, including firearms (where specified), metal detectors, torches, two-way communication devices, and complete uniforms comprising trousers, boots/shoes, socks, pull-overs, jerseys, blazers, jackets, ties, headgear, and epaulettes.
• Administrative & Financial Compliance: Submission of a valid Tax Clearance PIN, a Clearance Certificate confirming municipal accounts are not in arrears beyond 90 days, declarations regarding past supply chain management practices, and an independent bid determination certificate. Bids from persons in the service of the state are strictly prohibited.
• Evaluation Framework: The tender utilises a 90/10 preference point system. Functionality and price account for 90 points, while specific socio-economic transformation goals (black ownership, women-owned enterprises, people living with disabilities, EME/QSE status, youth enterprises, and local geographic presence) account for 10 points.

Skills & Competency Requirements

• Licensed Personnel: All security guards must possess current, grade-appropriate PSIRA certification and meet minimum training standards mandated by the Private Security Sector.
• Labour Law Adherence: The provider must strictly comply with the Basic Conditions of Employment Act, specifically Sectoral Determination 6, which governs wages, working hours, overtime, leave entitlements, and disciplinary procedures for private security employees.
• Operational Expertise: Demonstrated ability to manage multi-site security operations, conduct thorough access control screening, execute rapid emergency response, and maintain accurate security logs and daily activity reports.
• Management Capacity: Proven track record in supervising, scheduling, and deploying staff across day and night shifts without service disruption, including effective roster management, performance monitoring, and client liaison.
• Documentation & Reporting: Proficiency in maintaining contractual records, submitting monthly service reports, facilitating municipal audits or site inspections, and ensuring seamless handover procedures between shifts.