Objectives

The primary objective of this tender is to procure and supply a complete set of security uniforms to Estcourt Hospital. The procurement aims to equip hospital security personnel with durable, standardized, and compliant protective clothing and footwear to support operational safety and institutional branding.

Scope

This is a once-off supply contract covering the manufacturing, quality control, packaging, and delivery of various security uniform components to the designated facility. The scope encompasses the following quantities:

• Six pairs of black security shoes
• Ten navy trousers
• Two female ceremonial skirts
• Six patroller jackets with detachable liners
• Six security jerseys
• Six pairs of KZN security epaulettes
• Twelve pairs of black ankle socks

Technical Requirements

All supplied items must strictly adhere to detailed material, construction, and safety specifications:

• Shoes: Black genuine leather upper, SABS-approved stitched sole, singly density pusole, cushioned socks, and secure fastening system.
• Trousers: Navy fabric composition (55% Trevira, 45% new wool), plain waistband, 80 mm belt loops, reinforced zip fly, French bearer without pleats, and woven polyester/cotton pocket stitching.
• Skirt: Ceremonial design, one-piece front with four darts, two-piece back waistband with rear button, polyester-wool blend, and a rear slit.
• Jackets: 65% polyester/35% cotton blend, water-repellent treatment, navy colour, concealed zip front, dedicated baton and hand warmer pockets, epaulette straps, and adjustable storm cuffs/gusseted back.
• Jerseys: Navy V-neck, ribbed sleeves and waist, elbow patches, shoulder straps, and high-bulk acrylic epaulettes.
• Epaulettes: Navy firm plastic base covered in black Trevira wool (55% Trevira, 45% wool), SABS 985 Type 33 compliant, featuring dual loops and 3x12mm gold braid stripes.
• Socks: Black antibacterial-treated ankle socks (60% cotton, 38% polyamide, 2% elastane), extra-fine toe seam, reinforced heel/toe, and half-cushioned elastic bands.

Skills & Capacity Requirements

Bidders must demonstrate proven organizational capacity and logistical competence to fulfill the order within the stipulated timeframe. Required capabilities include:

• Verified track record of supplying similar uniform or protective clothing orders to public or private health facilities, supported by proof of past orders and delivery notes.
• Technical proficiency to source and manufacture goods meeting exact fabric compositions, SABS standards, and complex construction specifications.
• Competent supply chain and inventory management to ensure timely delivery, proper packaging, and compliance with hospital receiving protocols.
• Administrative and financial stability to manage performance security, warranty obligations, and penalty clauses for delayed deliveries.

Notable Terms & Conditions

The tender incorporates several standard and specific procurement requirements that bidders must understand:

• SABS Compliance: Certain items (shoes and epaulettes) require South African Bureau of Standards certification, ensuring national safety and quality benchmarks are met before acceptance.
• Sample Submission: The top three scoring bidders will be required to submit physical samples for verification. Failure to provide compliant samples may result in disqualification.
• Preference Points System: Evaluation uses an 80/20 price-to-specific-goals ratio. Twenty percent of points are allocated to companies where Black women hold at least 51% ownership.
• Warranty & Penalties: A twelve-month warranty covers defects in materials and workmanship. Delayed deliveries incur daily penalties calculated at the prime interest rate, and persistent non-performance may lead to contract termination and supplier restriction.
• Five-Stage Evaluation: Bids undergo strict sequential screening: administrative compliance, delivery capacity, specification adherence, pricing/preference scoring, and sample verification. Non-compliance at any stage results in immediate disqualification.