Tender Summary

Objectives

The primary objective is to procure, deliver, install, and commission low-pressure wall-mounted suction regulators specifically designed for neonatal and paediatric clinical applications within public healthcare facilities. The tender aims to ensure reliable, safe, and compliant medical suction infrastructure while promoting local economic participation through structured procurement preferences.

Scope

The contract covers the supply, delivery, installation, testing, and commissioning of seven (7) wall-mounted suction units at King Dinuzulu Hospital Complex. The scope includes full operational readiness, provision of starter packs and essential accessories, comprehensive user and service documentation, mandatory technical training for clinical and health technology service personnel, and a structured warranty period. The contract is once-off, with quotation validity lasting ninety days. Physical samples or detailed brochures must accompany all submissions.

Technical Requirements

• Must interface with low-vacuum pipelines, operating at a maximum pressure of -20kPa (-151mmHg).
• Equipped with dual-scale gauges (0–27kPa and 0–200mmHg), an ON/OFF switch, and a SABS Heyer probe connector.
• Includes hydrophobic filters to prevent moisture ingress, 1500ml collection jars, rail mounting hardware, silicone tubing, and a starter pack containing fifty disposable liners and a secondary filter pack.
• Complies with IEC 60601-1 and 60601-1-2 electrical safety standards, holds CE certification, and features hospital-grade, SANS colour-coded mains cabling (minimum three metres) with a 15 Amp approved plug.
• Provides complete operation, maintenance, and original service/repair manuals, including fault-finding guides, circuit diagrams, PCB layouts, and calibration protocols. All calibration software and troubleshooting tools must be supplied at no additional cost.
• Requires a minimum twelve-month warranty (downtime extends the warranty period), with a guaranteed uptime of at least ninety-nine percent. All maintenance, spares, labour, and travel costs during the warranty period are borne by the supplier.
• Spare parts must remain available for ten years, with verified local stock maintained in KwaZulu-Natal.
• Mandatory submission of a physical sample or detailed technical brochure with the quotation.

Skills Requirements

• Suppliers must maintain a dedicated service and repair facility within KwaZulu-Natal, with qualified technicians available within twenty-four hours of equipment malfunction.
• Technicians must be manufacturer-trained to perform servicing, calibration, and repairs down to the printed circuit board (PCB) level.
• Capability to deliver comprehensive training programs for both clinical staff and in-house health technology service technicians, culminating in a Certificate of Competency.
• Demonstrated capacity to manage after-hours backup services, provide loan units during repairs, and supply documentation proving local agent status and import permits where applicable.

Explanation of Unusual or Complicated Terms

• SABS Heyer Probe: A standardized South African connector for medical gas pipelines, ensuring safe, leak-proof attachment to central suction systems.
• Hydrophobic Filter: A moisture-repellent filtration component that prevents bodily fluids or condensation from entering the suction pipeline, protecting equipment and maintaining clinical hygiene.
• PCB-Level Training: Advanced technical instruction enabling personnel to diagnose, troubleshoot, and repair faults at the electronic circuit board level, rather than merely replacing pre-assembled modules.
• SAHPRA Licence: Certification from the South African Health Products Regulatory Authority, required if the equipment is classified as a regulated health product; bidders must provide proof of licensing or official regulatory exemption.
• 80/20 Preference Point System: A procurement evaluation model allocating eighty points to competitive pricing and twenty points to socio-economic goals, specifically favouring South African-owned enterprises.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, serving as the official national registry for all government suppliers and vendors.