Tender Summary: Sewing Machine Mechanical Check and Service

Objectives

The primary objective is to ensure the safe, reliable, and efficient operation of twelve (12) sewing machines located at King Dinuzulu Hospital Central (KDHC). This service aims to restore optimal mechanical performance, reduce unplanned downtime, extend equipment lifespan, and maintain compliance with Department of Health operational and safety standards.

Scope

The contract encompasses the complete mechanical inspection, maintenance, and servicing of 12 sewing machines at the designated hospital facility. The scope includes:

• Comprehensive mechanical diagnostics and condition assessment
• Cleaning, lubrication, and adjustment of internal mechanisms
• Identification, repair, or replacement of worn or faulty components
• Functional testing and calibration post-service
• Documentation of findings, actions taken, and recommendations for each unit

A compulsory briefing session will be conducted to align successful bidders with institutional expectations, site access protocols, and service delivery timelines.

Technical Requirements

Bidders must demonstrate the capacity to deliver specialized mechanical maintenance on industrial-grade sewing equipment. Expected technical capabilities include:

• Proficiency in inspecting drive systems, tension assemblies, needle bars, hook mechanisms, and feed dogs
• Ability to perform precision calibration and alignment according to manufacturer specifications
• Access to appropriate diagnostic tools, torque instruments, and certified replacement parts
• Adherence to occupational health and safety regulations applicable to healthcare environments
• Provision of structured service reports, maintenance schedules, and warranty/guarantee terms for completed work

Skills Requirements

Contractors must deploy personnel with verified expertise in textile machinery maintenance and public-sector service delivery. Essential competencies include:

• Certified training or documented experience in industrial sewing machine mechanics
• Strong diagnostic troubleshooting and predictive maintenance skills
• Ability to work efficiently within a hospital setting while observing infection control and safety protocols
• Competency in maintaining accurate, audit-ready service logs and inventory records
• Familiarity with municipal supply chain management procedures and compliance documentation

Notable Terms & Procedures

The tender specifies a compulsory briefing session, which functions as a mandatory alignment forum where all prospective bidders must attend to clarify site logistics, service windows, and institutional requirements. Additionally, quotes must be physically deposited in the designated tender box at the main foyer before the closing deadline. Electronic submissions via staff email addresses are temporarily suspended pending system upgrades, meaning only hard-copy quotations will be considered during this procurement cycle.