Objectives

The primary objective of this tender is to procure a reliable, compliant supplier capable of delivering high-quality, sterile, single-use surgical instruments to support theatre operations at a public hospital. The procurement aims to ensure timely delivery of medically approved devices while aligning with national preferential procurement policies that prioritize economic empowerment for historically disadvantaged groups.

Scope

This is a one-off quotation for the supply and delivery of ten (10) disposable vein strippers to the Theatre department at Madadeni Hospital in KwaZulu-Natal. The contract validity period is ninety (90) days from the closing date. Suppliers bear full responsibility for logistics, including all transportation and delivery costs to the designated hospital location. The procurement strictly prohibits used or second-hand goods, and all supplied items must retain a minimum shelf life of six months upon delivery. Late submissions will be automatically rejected.

Technical Requirements

• Product Specifications: Sterile-packed disposable vein strippers comprising one 120 cm cable with straight tips, one handle, and a set of four olive adapters (7.8 mm, 9.5 mm, 11 mm, and 12.8 mm).
• Purpose: Designed for aspiration and flushing of surgical sites during vascular procedures.
• Quality Standards: Must comply with SABS or ISO certification requirements.
• Packaging: Supplied in boxed units.
• Samples: Physical samples may be required upon written request for specification verification; testing costs are borne by the bidder.
• Pricing: Firm, all-inclusive prices (VAT applicable if registered). Prices must remain valid for the 90-day period.

Skills Requirements

No specialized trade certifications are mandated, but bidders must demonstrate operational, regulatory, and administrative competence through:

• Regulatory Compliance: Valid Central Supplier Database (CSD) registration, active tax clearance status, current SAHPRA licence for medical device distribution, and a valid MAAA number.
• Proven Experience: Submission of at least one official order accompanied by a signed delivery note or invoice demonstrating prior supply of similar surgical goods to public or private healthcare facilities.
• Administrative Proficiency: Ability to correctly complete and submit mandatory standard bidding documents (SBD 4 for conflict of interest disclosure and SBD 6.1 for preference points claiming), along with updated CIPC registration and B-BBEE documentation.
• Logistical Capability: Demonstrated capacity to execute a once-off delivery within agreed timeframes without reliance on unverified subcontractors.

Explanation of Unusual or Complicated Terms

• Disposable Vein Stripper: A single-use surgical instrument used to manipulate, isolate, or remove veins during procedures such as varicose vein surgery or vascular access preparation. The specified configuration includes an ergonomic handle, a flexible cable, and interchangeable olive tips to accommodate varying vessel diameters.
• SAHPRA Licence: Authorization issued by the South African Health Products Regulatory Authority, confirming that both the supplier and their medical devices meet national safety, efficacy, and quality standards for healthcare products.
• MAAA Number: A unique supplier identifier assigned within the South African medical aid and healthcare procurement ecosystem, streamlining vendor registration and administrative processing.
• 80/20 Preference Point System: A government procurement scoring model where eighty percent of evaluation points are awarded for competitive pricing and twenty percent for socio-economic goals. In this tender, the full twenty points are reserved for enterprises that are at least one hundred percent owned by Black Africans, in line with Broad-Based Black Economic Empowerment (B-BBEE) regulations.
• SBD 4 & SBD 6.1: Standard National Treasury bidding forms. SBD 4 requires bidders to disclose any personal or business relationships with state employees to prevent conflicts of interest. SBD 6.1 is the formal claim form for allocating preference points based on designated ownership criteria, requiring supporting proof such as CIPC ownership certificates and director IDs.