Objectives

The primary objective is to procure and deliver fifty (50) disposable linear cutters to Madadeni Hospital’s theatre department to support abdominal surgeries, particularly bowel resections. The tender aims to ensure reliable access to high-quality surgical disposables while adhering to public procurement regulations, emphasizing value for money, regulatory compliance, and equitable economic participation.

Scope

This is a once-off supply and delivery contract covering two variants: twenty (20) units of 60 mm disposable linear cutters and thirty (30) units of 80 mm disposable linear cutters. The scope encompasses the complete delivery of goods to the specified hospital location, compliance with all administrative and regulatory submissions, provision of product samples upon request, and adherence to standard government contractual terms. The quotation validity period is ninety (90) days, and pricing must remain firm throughout the contract period. Delivery costs must be included in the quoted price.

Technical Requirements

Suppliers must provide brand-new, unused disposable linear cutters that strictly meet the following specifications:

• Internal stapler design for surgical use
• New blade activated with each firing
• Double-sided firing lever and fast-release button
• End-line indication and hinged/floating cartridge mechanism
• Corrugated anti-slip finger pad and gold cartridge staples
• Side-mounted length indicators
• Stapling line must extend beyond the cutting line
• Reloadable eleven (11) times, allowing for twelve (12) total firings

All products must comply with recognized South African or international medical device quality standards, carry a minimum remaining shelf life of six (6) months, and be packaged appropriately to prevent damage during transit. A valid licence from the South African Health Products Regulatory Authority (SAHPRA) is mandatory, as these items are classified as regulated medical devices. Samples may be requested for physical verification against specifications.

Skills & Experience Requirements

No specialized technical installation or training skills are required, as the items are pre-packaged disposable surgical tools. However, bidders must demonstrate proven supply chain capability by submitting evidence of at least one prior official order for similar surgical products, supported by a signed delivery note or invoice. Administrative and compliance skills are essential, including proficiency in navigating the Central Supplier Database (CSD), maintaining tax compliance, preparing Broad-Based Black Economic Empowerment (BBBEE) documentation, and accurately completing mandatory disclosure and preference claim forms. Bidders must also understand public sector evaluation criteria, including the eighty-twenty (80/20) preference point system, which allocates eighty (80) points for price competitiveness and twenty (20) points specifically for companies that are one hundred percent (100%) owned by Black Africans.

Key Terms & Clarifications

• Linear Cutter: A disposable surgical instrument used to simultaneously staple and cut tissue, commonly employed in gastrointestinal and thoracic procedures.
• SAHPRA Licence: Mandatory regulatory approval from the national health products authority, ensuring the device meets safety, efficacy, and quality standards for clinical use.
• CSD Registration: A centralized National Treasury database where all suppliers must register and maintain updated compliance information to participate in government procurement.
• 80/20 Preference System: A procurement scoring model where eighty percent (80%) of evaluation points are awarded based on price, and twenty percent (20%) are allocated for designated social goals, such as historically disadvantaged ownership.
• Once-Off Contract: A single delivery arrangement without renewal options, requiring full performance within the agreed timeframe.