Objectives

The primary objective of this tender is to secure a qualified contractor to deliver the complete construction of a children’s swimming pool facility in King Williams Town. The procurement aims to ensure value for money, compliance with municipal supply chain regulations, and the delivery of a safe, durable, and fully functional aquatic recreational asset aligned with community needs.

Scope of Work

The scope encompasses all civil, structural, mechanical, and finishing works required to construct a kids’ swimming pool, executed strictly in accordance with the municipality’s approved architectural drawings and specifications. The successful bidder assumes full responsibility for project execution from site mobilisation through to handover, including quality assurance, safety compliance, and defect liability management. The project will undergo continuous municipal inspection from commencement to completion, with final acceptance contingent upon joint signing of completion certificates by the appointed municipal technician and the contractor.

Technical Requirements

• Contract administration must adhere to the National Treasury’s General Conditions of Contract (2015).
• All quoted rates and prices must be fixed for the contract duration, inclusive of VAT where applicable, and must cover all direct, indirect, and ancillary costs.
• Bidders must comply with all Municipal Bidding Documents (MBDs), including declarations on conflict of interest, anti-collusion, past supply chain conduct, and independent bid determination.
• Submissions must demonstrate operational readiness through valid registration on the Central Supplier Database (CSD) and the Buffalo City Metropolitan Municipality (BCMM) Supplier Database.
• Tax compliance status must be verified and current, with all statutory declarations properly completed and signed.

Skills and Qualification Requirements

• CIDB Grading: Mandatory Construction Industry Development Board (CIDB) grading of 1GB or higher, certifying the contractor’s financial and operational capacity to execute large-scale civil construction projects.
• Proven Experience: Submission of at least one official order and corresponding completion certificate or delivery note for comparable building or civil works projects.
• BBBEE Documentation: Valid Broad-Based Black Economic Empowerment status certificate or sworn affidavit to qualify for preferential scoring.
• Authorised Representation: A formal letter of authority on company letterhead designating the signatory, alongside proof of directorship/shareholder structure.
• Financial & Legal Standing: Absence from the National Treasury’s Register for Tender Defaulters or List of Restricted Suppliers, and confirmation that no directors have been convicted of fraud or corruption within the past five years.

Key Terms and Clarifications

CIDB 1GB Grading: A South African regulatory classification system that assesses contractors based on financial turnover, plant/equipment availability, and skilled labour capacity. Grade 1GB indicates eligibility for high-value civil engineering contracts.

80/20 Preference Point System: A procurement evaluation model mandated by national legislation. Eighty percent of the scoring is allocated to competitive pricing, while twenty percent is reserved for socio-economic goals, specifically BBBEE contribution levels and geographic locality (prioritising businesses operating within Buffalo City or the broader Eastern Cape region).

Central Supplier Database (CSD) & BCMM Vendor Portal: Mandatory digital registries maintained by the South African government and the municipality. Bidders must maintain accurate, up-to-date compliance records, banking details, and tax status to remain eligible for public sector contracts.

Municipal Bidding Documents (MBDs): Standardised legal declaration forms used across South African municipalities to enforce transparency, prevent bid-rigging, verify tax clearance, and ensure ethical supply chain practices throughout the procurement and contracting lifecycle.