Tender Summary: Security Guarding Services – Gqeberha

Objectives

The primary objective is to engage a qualified service provider to deliver reliable security guarding services at the Department of Trade, Industry and Competition (dtic) facilities in Gqeberha for a three-month period. The department seeks to enhance site safety, manage controlled access, and ensure accurate visitor verification while adhering to public procurement standards and achieving value for money.

Scope of Work

• Deployment of one Grade C security guard for a fixed term of three months.
• Supply, maintenance, and operational use of a handheld metal detector for routine site screening.
• Supply of a handheld scanner capable of verifying visitor identity by reading official identification documents or driver’s licences.
• All personnel and equipment must remain fully functional and available throughout the contract duration.

Technical Requirements

• Quotations must strictly adhere to the prescribed pricing schedule and be VAT inclusive (non-VAT vendors must explicitly state this).
• All quoted prices must remain firm for the entire contract period.
• Bidders must submit fully completed standard government bidding documents: SBD 1 (Bid Submission), SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim Form), and a POPIA consent form.
• Valid Tax Compliance Status and verified Central Supplier Database (CSD) registration are mandatory prerequisites.
• B-BBEE compliance documentation must accompany the quotation to qualify for preference points; missing proof results in zero points for specific goals.
• Evaluation follows an 80/20 point system: 80 points for price competitiveness and 20 points for preferential procurement goals.
• The department reserves the right to appoint multiple service providers or decline to award the contract.

Skills Requirements

• Security personnel must possess a valid Grade C certification, demonstrating foundational competence in static guarding, access control, and perimeter monitoring.
• Practical ability to operate handheld metal detection equipment safely and efficiently for routine screenings.
• Proficiency in using handheld ID/licence scanners to authenticate visitor credentials and maintain accurate entry records.
• Strong situational awareness, professional conduct, and strict adherence to standard operating procedures and client directives.
• Compliance with South African occupational health, safety, and labour regulations applicable to security operations.

Notes on Unusual or Complicated Terms

• Grade C Security Guard: Refers to a specific registration category mandated by the Private Security Industry Regulatory Authority (PSIRA) in South Africa. Grade C denotes a basic security officer qualified for non-armed duties such as static guarding, access control, and general site monitoring.
• 80/20 Point Scoring System: A standard South African public procurement evaluation framework. Eighty percent of the total score is allocated to price competitiveness, while twenty percent is distributed across socio-economic preferential goals, including Broad-Based Black Economic Empowerment (B-BBEE) status, Small Medium Micro Enterprise (SMME) classification, local procurement, and historically disadvantaged individual (HDI) ownership.
• SBD Forms: Standardised Bidding Documents required by South African government entities. They capture essential compliance data, including tax clearance, bidder disclosures regarding conflicts of interest, and formal claims for preferential procurement points.