Objectives

The primary objective of this tender is to procure and deliver high-quality stain remover for routine operational and maintenance use at Rietvlei Hospital. The procurement seeks to establish a compliant, cost-effective supply arrangement that aligns with provincial health department standards and national preferential procurement policies.

Scope

This is a one-off quotation for the supply and delivery of five (5) units of 25-litre stain remover to Rietvlei Hospital in KwaZulu-Natal. The scope encompasses product sourcing, packaging, transportation, and final delivery to the hospital's main entrance security gate. The quotation validity period is ninety (90) days, and the contract period is once-off. All delivery and logistics costs must be factored into the submitted price. The procuring entity reserves the right to accept or reject any submission, and late deliveries will be disqualified.

Technical Requirements

• Product Specification: High-quality stain remover supplied in 25-litre units.
• Quality & Certification: Mandatory compliance with South African Bureau of Standards (SABS) or South African National Standards (SANS) specifications.
• Condition & Shelf Life: Goods must be brand new, unused, and valid for a minimum of six months from the date of delivery.
• Pricing: Firm, all-inclusive pricing covering product cost, value-added tax (if applicable), and delivery charges.
• Documentation: Completed official quotation forms, SBD declaration forms, Central Supplier Database (CSD) registration proof, and a current South African Revenue Service (SARS) tax compliance certificate.
• Compliance Declaration: Written confirmation that the offered product meets all stipulated specifications and SABS/SANS standards.

Skills Requirements

No specialized technical or professional qualifications are required for this straightforward goods supply. Bidders must demonstrate standard commercial and logistical capabilities, including valid business registration, tax compliance, financial stability, and the operational capacity to deliver within agreed timeframes. Prior experience in supplying institutional or healthcare cleaning products is advantageous but not mandatory.

Explanation of Key Terms

• SABS/SANS Approval: Refers to certification by the South African Bureau of Standards, confirming that the product meets nationally recognized benchmarks for safety, quality, chemical composition, and performance.
• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic transformation goals, specifically targeting companies that are at least 51% owned by Black persons with disabilities.
• Domicilium Citandi et Executandi: A legal term designating the physical address nominated by the bidder for the formal service of notices, correspondence, and legal documentation throughout the contract lifecycle.