Objectives

The primary objective is to appoint a suitably qualified contractor to execute comprehensive refurbishment, alteration, and maintenance works at the Arboretum Mercator facility. The project aims to restore structural integrity, upgrade sanitary and electrical systems, replace damaged fixtures, and ensure full compliance with municipal safety and quality standards within a strict four-week timeframe.

Scope of Work

The contractor will manage all labour, supervision, materials, equipment, and safety compliance required for successful project completion. Key activities include:

• Preliminary & General: Site supervision, coordination of subcontractors, provision of tools/plant/access equipment, and strict adherence to occupational health and safety protocols.
• Alteration Works: Surface preparation and painting (approx. 365m² walls, 277m² ceilings), removal and replacement of sanitary fixtures, tiles, electrical fittings, doors, hardware, and geysers, plus repair of cupboards and control room surfaces.
• Exterior Works: Gutter and downpipe clearing, rust treatment, beam plastering, exterior wall cleaning/painting, replacement of damaged IBR roof sheets, and vegetation clearance.
• New Installations: Supply and installation of ceramic floor/wall/mosaic tiles, wall-hung basins, toilet suites, shower fittings, dispensers, mirrors, recessed panel cabinets with granite countertops, standard doors, galvanized mesh wire, and new roofing sheets.
• Provisional Sums: Budget allowances for electrical refurbishment and plumbing alterations, payable upon actual execution and verification.
• Handover: Site clearance, waste disposal at registered facilities, defect rectification, system testing, and submission of all compliance documentation.

Technical Requirements

• Safety & Compliance: Full compliance with the Occupational Health and Safety Act and Compensation for Occupational Injuries and Diseases Act. A complete Safety, Health and Environment (SHE) file, medical certificates, and scaffolding erection certificates must be submitted prior to mobilisation. Mandatory safety induction is required before work commencement.
• Material Standards: All materials and workmanship must meet current South African National Standards (SANS), specifically SANS 681/2007, SANS 1586/2007, SANS 515/2003, and SANS 630/2009 for paints and coatings.
• Site Inspection & Verification: Contractors must conduct a compulsory site visit to assess conditions, access limitations, and work requirements. All dimensions and levels must be verified on-site, and materials must be approved by the Project Leader before installation.
• Project Duration & Penalties: The contract period is strictly four weeks. A penalty of R500.00 per day applies for incomplete work beyond the stipulated date. Normal working hours are Monday to Friday, 07:00 to 16:30.
• Certificates & Documentation: An Electrical Certificate of Compliance (COC) is mandatory before final payment. All quotations must be completed in black ink, signed, and any alterations must be countersigned by the bidder.

Skills and Qualification Requirements

• Contractor Grading: Minimum Construction Industry Development Board (CIDB) grading of 1GB is required.
• Specialist Credentials: Valid Curriculum Vitae (CVs) and qualification certificates must be provided for electrical engineers, plumbers, and painters (including trade test certificates).
• Registration & Compliance: Proof of registration with the Central Suppliers Database (CSD), a valid Tax Clearance Certificate, and a Letter of Good Standing from the Compensation Fund/Workman’s Compensation Commissioner are compulsory.
• Municipal Forms: Completed MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Management Practices), and MBD 9 (Independent Bid Determination) forms must be submitted.
• Preferential Procurement: Bidders may claim points under the municipality’s preferential procurement policy based on ownership demographics, youth employment, disability inclusion, female management, or rural/township residence, supported by certified proof.

Key Terms & Definitions

• CIDB Grading 1GB: A basic construction industry classification indicating eligibility for small-scale civil and building works up to a specific financial threshold.
• CSD Registration: Mandatory national supplier database registration required for all government procurement transactions.
• Provisional Sums: Estimated budget allowances included in the quotation for undefined or variable scope items, payable upon actual execution and verification.
• COC (Certificate of Compliance): A legally required document certifying that electrical installations meet safety standards, issued by a registered electrician.