Objectives

The primary objective of this tender is to procure and deliver a standardized quantity of polycarbonate dessert spoons to Grey’s Hospital for routine clinical and dietary use within the KwaZulu-Natal Provincial Department of Health. The procurement aims to secure a compliant, cost-effective supplier while adhering to national public finance management regulations and transformation targets.

Scope

The scope encompasses the supply of 21,650 units of polycarbonate plastic dessert spoons. Delivery must be completed directly to Grey’s Hospital in Pietermaritzburg. The quotation validity period is 90 days, and the awarded unit price must remain firm for the duration of the contract. All transportation, handling, and insurance costs must be fully incorporated into the quoted price. The procuring entity reserves the right to negotiate prices if deemed uncompetitive, to split awards across multiple suppliers, or to cancel the quotation without financial liability.

Technical Requirements

• Goods must be brand new, unused, and free from manufacturing defects in material or workmanship.
• Products must possess a minimum remaining shelf life of six months upon delivery; expired or second-hand items will be automatically rejected.
• Bidders must confirm full compliance with applicable South African quality standards and the attached specification form.
• Physical samples may be requested from the top three scoring bidders after initial evaluation for final compliance verification. Failure to submit samples when formally requested results in disqualification.
• Pricing must be firm, inclusive of Value Added Tax (where applicable), and cover all delivery obligations to the designated hospital site.
• Bidders must maintain active Central Supplier Database (CSD) registration and valid tax clearance status throughout the evaluation and contract period.

Skills Requirements

This tender involves the straightforward supply of standard hospital consumables. No specialized technical skills, engineering expertise, installation services, or complex maintenance capabilities are required. Suppliers must demonstrate standard commercial capacity, reliable logistics for timely delivery, and the administrative ability to compile and submit mandatory compliance documentation accurately.

Notable Procurement Terms

80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals. Full points for the specific goal are awarded exclusively to enterprises that are at least 51% owned by Black people.

Post-Score Sample Submission: Unlike conventional tenders requiring upfront samples, this process requests physical product samples only after initial administrative and price scoring. This ensures efficiency while allowing final verification of quality against specifications.

Anti-Cover-Quoting Provision: Submitting multiple quotations through different but legally or beneficially related entities for the same bid is strictly prohibited. Verification systems will detect overlapping registrations, resulting in immediate disqualification.