Objectives

The primary objective of this tender is to procure and deliver specialized temperature monitoring devices to Murchison District Hospital. The goal is to ensure continuous, accurate recording of environmental temperatures in medical and pharmaceutical storage facilities, thereby maintaining compliance with healthcare safety standards and protecting temperature-sensitive supplies.

Scope

This is a one-off supply contract requiring the delivery of thirty (30) fridge tags and twenty (20) temperature loggers directly to the hospital's designated address in Port Shepstone. The quotation validity period is ninety (90) days, and all delivery costs must be fully incorporated into the quoted price. All supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. The contract does not include installation, training, or ongoing maintenance services.

Technical Requirements

Bidders must strictly adhere to the following specifications; any deviation will result in immediate disqualification:

• Temperature Loggers: Must support over 25,000 readings, operate within a -30°C to 70°C range, and achieve ±0.3°C accuracy with 0.1°C resolution. Required features include start/stop functionality with configurable logging intervals (1 minute to 2 hours), up to five programmable high/low alarm thresholds, an LCD display, and a USB port for data retrieval.
• Fridge Tags: Function as 30-day electronic loggers with an LCD screen, measuring between -40°C and 60°C. Specifications mandate ±0.5°C accuracy, a minimum one-minute logging interval, a non-replaceable battery with a five-year-plus lifespan, visual alarms, ABS non-corrodible plastic housing, an IP64 ingress protection rating, a USB data download port, and a pause-mark feature.
• General Compliance: All products must comply with relevant South African National Standards (SANS/SABS) where applicable. Bidders must submit clear product images and technical data sheets alongside their quotations.

Skills Requirements

As this is a standard goods supply tender, no specialized technical, engineering, or professional skills are explicitly mandated. Bidders are only required to demonstrate standard commercial and administrative competence, including valid Central Supplier Database (CSD) registration, SARS tax compliance, CIPC business registration, and the operational capacity to fulfill delivery, warranty, and documentation obligations within the stipulated timeframe.

Key Terms & Conditions

Several standard public procurement mechanisms apply to this tender:

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals. Full preference points are exclusively awarded to enterprises at least 51% owned by Black women.
• SBD Documentation: Standard Bidding Documents (SBD 4 and SBD 6.1) must be completed to formally declare conflicts of interest and claim preference points respectively. Incomplete or missing forms render a quote non-responsive.
• Performance Penalties: Late deliveries incur financial deductions calculated daily using the current prime interest rate against the delayed portion's value. Persistent failure may lead to contract termination and potential restriction from public sector procurement for up to ten years.
• Warranty & Inspection Rights: Suppliers warrant goods as new and free from design, material, or workmanship defects for twelve months post-delivery. The purchaser retains unconditional inspection rights, with all testing costs borne by the supplier if products fail to meet specifications.