Objectives

The primary objective is to procure, manufacture, and install standardized Primary Health Care (PHC) service boards across six designated clinics under the KwaZulu-Natal Department of Health. The initiative aims to improve patient navigation, service accessibility, and institutional branding by replacing outdated signage with durable, bilingual, illuminated boards that clearly display clinic operating hours, locations, and available health services.

Scope

The contract is a once-off supply and installation project covering six clinics: Mandlanzini, Isiboniso, Richards Bay, Buchanan, Mabamba, and Empangeni. For each site, the successful bidder must:

• Remove and dispose of existing signboards.
• Fabricate and mount new PHC service boards according to the official Annexure A design templates, customized with each clinic's specific details.
• Install integrated light boxes requiring electrical connection, weatherproofing, and future maintenance provisions.
• Execute associated electrical works, including the supply and installation of 2.5mm x 2 core power cables routed through 20mm bosal conduit secured with hospital saddles, terminating at a 10A circuit breaker. Cable lengths vary per clinic (ranging from 30 to 50 metres).
• Ensure all installations are positioned for maximum visibility and comply with provincial health facility standards.

Technical Requirements

• Boards must strictly follow the approved design specifications, presented in both English and isiZulu.
• Construction materials must be durable, weather-resistant, and compliant with relevant South African National Standards (SANS/SABS).
• Mounting hardware must utilize galvanized poles, nuts, and bolts to prevent corrosion and ensure structural stability.
• All supplied goods must be new, unused, and possess a minimum validity/shelf life of six months upon delivery.
• Pricing must be firm, inclusive of VAT (where applicable), transport, labour, installation, and all incidental services. Delivery periods must be explicitly stated.
• Bidders must submit fully completed mandatory returnable documents, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), updated CIPC registration documents, and proof of CIDB grading.
• Late submissions will be automatically disqualified.

Skills and Qualification Requirements

• Valid registration on the Central Suppliers Database (CSD) with verified tax compliance status via SARS.
• Minimum Construction Industry Development Board (CIDB) registration grade of 1EB/1EP.
• Proven capability in both signage fabrication/mounting and basic electrical installation (conduit routing, cabling, and circuit protection).
• Ability to manage multi-site logistics across rural and semi-urban locations within agreed delivery timelines.
• Familiarity with public sector procurement compliance, documentation standards, and contract execution protocols.

Notes on Unusual or Complicated Terms

This tender utilizes standard South African public procurement frameworks rather than highly specialized technical complexities. Key terms include:

• CIDB Grading (1EB/1EP): A mandatory construction industry classification indicating the contractor's financial capacity and experience level for small-scale building and engineering works.
• 80/20 Preference Point System: A procurement evaluation method where 80 points are awarded based on price competitiveness and 20 points are allocated specifically for companies that are at least 100% owned by Black Africans, in line with national transformation policies.
• Cover-Quoting & Anti-Collusion Clauses: Strict prohibitions against multiple entities submitting coordinated bids to manipulate pricing or win contracts artificially. Violations result in immediate disqualification and potential public sector restrictions.
• General Conditions of Contract (GCC) & Special Conditions of Contract (SCC): Standardized legal frameworks governing payment terms, warranties, penalties for delays, performance security, dispute resolution, and termination rights. SCC overrides GCC where conflicts arise.