Objectives

The primary objective is to secure a reliable supplier for the timely delivery of specified office and examination stationery items to the Nelson Mandela Bay Municipality. The municipality aims to streamline its procurement process through an informal tender, ensuring cost-effectiveness while adhering to public procurement regulations.

Scope

The tender covers the supply and delivery of five distinct stationery categories:

• Pens: 360 units of medium-point, Pentel Hybrid Grip gel black pens (packaged 12 per box).
• Paper Clips: 30 boxes of 33mm plastic-coated steel, rust-resistant clips (Foska AS-34 or equivalent, 100 per box).
• Pencils: 504 units of Staedtler 110 black wooden HB lead pencils, strictly supplied in boxes of 12.
• Exam Pads: 300 units of A4 half-ream, feint-ruled exam pads, shrink-wrapped in packs of 5 or 10, containing approximately 100 pages each.
• PVC Pockets: 10,000 units of A4 plastic pockets.

Technical Requirements

• All quotations must explicitly state the brand name of the quoted item.
• Suppliers must be prepared to provide physical samples or product brochures upon request to verify compliance.
• Strict adherence to packaging specifications is mandatory; for example, loose pencils are unacceptable, and exam pads must be shrink-wrapped in specified pack quantities.
• Tender pricing must remain valid for a minimum of thirty days from the submission date.
• All submissions must be completed electronically via the designated online system; fax submissions will not be accepted.
• Bidders must successfully register on the Nelson Mandela Bay Supplier Database prior to contract award.
• Failure to meet any minimum requirement or specification will result in the tender being deemed non-responsive.

Skills Requirements

While no specialized technical certifications are mandated, successful bidders must demonstrate:

• Proven capability in sourcing, warehousing, and delivering standardized office stationery in bulk.
• Familiarity with electronic tender submission platforms and municipal supplier registration processes.
• Ability to comply with public procurement standards, including providing accurate product documentation and samples when requested.
• Financial and operational stability to fulfill the order within agreed timelines and maintain price validity for thirty days.

Explanation of Key Terms & Conditions

• Informal Tender: A streamlined procurement method used by municipalities for lower-value purchases, featuring simplified evaluation criteria compared to formal tenders.
• 80/20 System: Refers to the Preferential Procurement Regulation of 2022, where scoring allocates 80% to price competitiveness and 20% to socio-economic development goals (e.g., empowerment, local economic participation).
• Non-Responsive Tender: A submission that fails to meet mandatory specifications, branding requirements, or procedural rules, resulting in immediate disqualification.