Objectives

The primary objective is to refurbish and replace road furniture, signage, and associated infrastructure across the airside and landside areas of King Phalo Airport over a twenty-four-month period. The project aims to improve traffic management, enhance safety compliance, and support airport operations while strictly adhering to ACSA’s security, environmental, and occupational health standards.

Scope of Work

The scope covers the end-to-end delivery of road furniture replacement, including demolition and safe removal of existing signage, site establishment, detailed design, procurement, installation, testing, commissioning, and final handover. Key deliverables encompass regulatory signs, directional markers, parking signage, barriers, traffic cones, floor graphics, and warning boards. The contractor is responsible for producing as-built drawings, operation and maintenance manuals, and facilitating staff training workshops. All activities must align with airport-specific security protocols, environmental management policies, and quality assurance frameworks.

Technical Requirements

The contract operates under the NEC3 Engineering and Construction Contract (Main Option B: Priced with Bill of Quantities), supported by extensive secondary and Z clauses. Core technical obligations include:

• Full compliance with the Occupational Health and Safety Act, requiring a comprehensive safety file, baseline risk assessments, COIDA good standing, and mandatory PPE usage.
• Management of specialized airport permits (e.g., AVOP, personal, vehicle, hot works) and strict adherence to National Key Point security regulations.
• Procurement of SABS-approved materials, with third-party items invoiced at net cost plus a predefined bracketed mark-up.
• Insurance compliance where ACSA provides core policies (Contract Works, Public Liability, Aviation Liability, Professional Indemnity) and the contractor must secure Employer’s Liability, Motor Vehicle Liability, and optional deductible buy-down cover.
• Programme management mandating an initial submission within two weeks of commencement, monthly progress updates, and a twelve-month defects liability period with a two-week correction window.
• Financial structures featuring fixed pricing, 10% retention, monthly payment assessments, and delay damages capped at 10% of the contract value.

Skills and Experience Requirements

Tenderers must hold a minimum CIDB contractor grading of 3CE. Evaluation begins with a functionality threshold of 60 out of 100 points, primarily assessing prior experience in civil works, signage design, manufacturing, and installation. Bidders must submit two to five verifiable client references, CVs of key personnel, qualification certificates, and a detailed project programme. Joint ventures are permitted but subject to joint and several liability. The evaluation incorporates a preferential procurement system (80/20 or 90/10 split) awarding points for price and B-BBEE compliance, alongside mandatory ethics declarations prohibiting corrupt or fraudulent practices.

Notable Contractual and Operational Terms

The tender employs complex mechanisms typical of high-security infrastructure projects. The NEC3 framework is heavily modified through Z clauses that limit consequential liability, grant the employer step-in rights upon contractor default, enforce strict confidentiality and intellectual property licensing, and mandate dispute resolution via a nominated adjudicator and arbitrator panel. The project’s National Key Point designation imposes rigorous background vetting and permit-driven access controls, meaning delays caused by failed vetting or permit refusals are borne by the contractor. The insurance structure requires active deductible management through buy-down policies, while the third-party procurement mark-up schedule ties administrative costs directly to material value brackets. These terms ensure stringent risk allocation, operational continuity, and regulatory compliance within a controlled aviation environment.