Tender Summary: After Service Repairs to Automatic Sliding Doors Phase 01

Objectives

The primary objective is to execute once-off after-service repairs and maintenance on automatic sliding doors across multiple wards and theatres at Victoria Mxenge Hospital. The procurement aims to restore full operational functionality, ensure patient and staff safety, and maintain compliance with health facility standards through timely, cost-effective repairs.

Scope of Work

The contractor will perform repairs and supply/install components for twenty-four (24) automatic sliding door units located in various hospital sections, including S-Block Theatres, S-2, S-3, and S-4 Wards, main entrances, and override systems. Key activities include:

• Repairing and replacing main controllers, emergency stops, touch sensors, and indicator sensors.
• Supplying and installing batteries, door stoppers, guide wheels, floor bearings, canopy stands, door lips, side covers, and magnetic lock components.
• Restoring power to access panels, manual locks, bypass locks, and electronic magnetic locks.
• Addressing intermittent faults, faulty control systems, and ceiling-mounted mechanisms.

Work must be completed within one month of receiving the official order. All materials supplied must be new, unused, and valid for a minimum of six months post-delivery.

Technical Requirements

Bidders must submit a comprehensive quotation package that strictly adheres to the following:

• CIDB Registration: Minimum Contractor Engineering Building (EB) or Mechanical Equipment (ME) Grade 1.
• Documentation: Fully completed Bill of Quantities (BOQ), projected work plan, certified reference list, and certified electrical or mechanical trade test certificates.
• Safety Compliance: Submission of a non-returnable safety file prior to commencement, containing an organisational chart, client safety specifications, baseline risk assessment, principal appointment letter, scope of work, contractor agreement, detailed risk assessments, legal appointments, staff CVs and qualifications, PPE registers, incident reporting procedures, safety plans, Material Safety Data Sheets (MSDS), and fall protection plans where applicable.
• Pricing & Validity: Firm pricing valid for ninety (90) days, inclusive of all delivery costs. Value Added Tax (15%) applies only to registered vendors.
• Evaluation Criteria: Four-stage mandatory evaluation covering administrative compliance, delivery capacity, specification adherence, and price/preference points (80 points for price, 20 points for specific goals favouring EThekwini district enterprises).

Skills and Personnel Requirements

The service provider must deploy qualified personnel capable of executing complex electrical and mechanical repairs in a live hospital environment. Required competencies include:

• Holding valid electrical or mechanical trade test certifications.
• Employing competent artisans, technicians, coded welders, and appropriately graded apprentices.
• Demonstrating capacity to manage labour, travel, subsistence, and transport logistics according to prescribed tariff structures.
• Ensuring all staff possess valid medical surveillance certificates, competency accreditations, and appropriate Personal Protective Equipment (PPE).
• Providing documented health and safety induction training for all onsite workers.

Notable Terms and Conditions

After-Service Context: This quotation pertains to post-installation repairs, implying work under an existing service framework or warranty period. Contractors must address latent defects and component failures without altering original specifications.

Compulsory Site Briefing: Attendance at a mandatory site meeting is required. Bidders must print the tender document and present it for official signing and stamping during the session. Failure to comply results in immediate disqualification.

Penalties & Termination: Delays incur financial penalties calculated at the current prime interest rate per day. The employer reserves the right to terminate the contract for default, engage alternative suppliers, and claim excess costs. Persistent non-compliance or fraudulent declarations may result in restriction from public sector contracts for up to ten years.

Preference System: The 80/20 preferential procurement model applies, with 20 points allocated specifically to promote enterprises operating within the EThekwini municipality. Proof of district registration must be submitted to claim these points.