Tender Summary

Objectives

The primary objective is to procure essential surgical and anaesthetic instruments for Madadeni Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure the timely delivery of compliant, high-quality medical devices while adhering to statutory public sector procurement and transformation policies.

Scope

The tender covers a one-off supply and delivery of three specific medical items to Madadeni Hospital. Despite the advert title referencing "install," the contractual scope is strictly limited to the provision and delivery of goods:

• Universal Stylet Bougie: 50 units
• Bulb Syringe: 100 units
• Mayo Scissors (Straight): 20 units

Delivery must be made directly to the hospital’s designated receiving facility. The contract is a single transaction with no recurring service, maintenance, or installation obligations.

Technical Requirements

All supplied items must strictly conform to the following detailed specifications:

• Universal Stylet Bougie: Combined intubating stylet and bougie, 15 French gauge by 70 cm overall, 5.0 mm outer diameter, 650 mm working length. Must be sterile packaged, single-use, supplied with sterile lubricating jelly, and feature a Coudie tip (a gently curved, tapered tip designed to facilitate safe airway navigation during intubation).
• Bulb Syringe: 60 ml capacity, sterile packaged, comprising a rubber bulb attached to a syringe barrel with an integrated tip and protective cap. Intended for surgical site aspiration and irrigation.
• Mayo Scissors (Straight): Constructed from stainless steel or titanium, autoclavable, and reusable. Length: 150 mm (6 inches). Features a bulkier design, smaller shank-to-blade ratio, wider blades with thick rounded spines, straightened flats, and semi-blunt tips optimized for cutting dense tissue such as muscle or uterine tissue.

Additional technical mandates include: all products must be brand new and unused, retain a minimum shelf life of six months post-delivery, and comply with applicable South African National Standards (SANS/SABS) where applicable. The procuring authority reserves the right to request physical samples from compliant bidders for verification.

Skills & Compliance Requirements

As this is a goods-supply tender, specialized technical installation skills are not required. Instead, bidders must demonstrate logistical capability and strict regulatory compliance:

• Demonstrated Capacity: Provision of at least one official order accompanied by a signed delivery note or invoice proving prior supply of similar surgical equipment.
• Regulatory Registration: Valid Central Suppliers Database (CSD) registration (the national repository for all government suppliers), current SARS tax clearance status, and a valid SAHPRA licence (authorizing the legal distribution of medical devices in South Africa).
• Administrative Compliance: Submission of all mandatory returnable documents, including SBD forms, preference point claim forms, and certified BBBEE documentation or sworn affidavits.
• Logistics & Quality Assurance: Capability to securely package temperature- and moisture-sensitive medical devices, coordinate timely transport, and adhere to hospital receiving protocols.

Key Terms & Evaluation Criteria

Evaluation follows a five-stage compliance process, culminating in an 80/20 preferential procurement system. Eighty percent of points are awarded for price competitiveness, while twenty percent are allocated exclusively to companies that are at least 100% owned by Black Africans. Contracts include a twelve-month warranty against manufacturing defects. Pricing must be firm, inclusive of VAT (where applicable), and fully cover delivery costs. Failure to meet any administrative, specification, or sample requirement results in immediate disqualification.