Objectives

The primary objective of this tender is to procure and deliver high-quality electrosurgical electrodes to support surgical operations at Madadeni Hospital. The procurement aims to ensure a reliable, timely supply of clinically compliant medical devices while adhering to provincial health supply chain management policies and preferential procurement frameworks.

Scope

• Item: Diathermy Long Tip (electrosurgical electrode)
• Quantity: 20 units
• Distribution Point: Theatre, Madadeni Hospital
• Contract Type: One-off supply and delivery
• Delivery Terms: All transportation and handling costs must be included in the quoted price. Products must be brand new, unused, and valid for a minimum of six months upon delivery.
• Evaluation Process: Five-stage assessment covering administrative compliance, specification adherence, sample verification, delivery capacity, and price/preference scoring.

Technical Requirements

• Material & Construction: Stainless steel body with a precision-cutting tip
• Dimensions: 2.36 mm diameter × 150 mm length
• Model Reference: LB 102
• Functional Features: Coated tip engineered to reduce surgical smoke and eschar formation during electrosurgical procedures
• Quality Standards: Must comply with applicable South African National Standards (SANS/SABS) and health regulatory requirements
• Warranty: Twelve (12) months from delivery/acceptance or eighteen (18) months from shipment, whichever expires first
• Sample Verification: The procuring entity reserves the right to request physical samples from compliant bidders for technical validation

Skills and Experience Requirements

• Proven Track Record: Submission of at least one official purchase order accompanied by a signed delivery note or invoice demonstrating prior supply of similar surgical goods to a public or private healthcare facility
• Regulatory Compliance: Valid South African Health Products Regulatory Authority (SAHPRA) licence
• Business Registration: Current CIPC registration documents and a registered Central Supplier Database (CSD) profile
• Tax & Financial Standing: SARS tax clearance verification and valid VAT registration (if applicable)
• Transformation Status: Valid BBBEE certificate or certified sworn affidavit
• Operational Capacity: Demonstrated ability to fulfill orders within stipulated timeframes without delay or cancellation risk

Key Terms and Unusual/Complicated Aspects

• Diathermy/Electrosurgical Electrode: A medical instrument that uses high-frequency electrical currents to precisely cut tissue, coagulate blood vessels, or ablate lesions. The "long tip" variant is designed for accessing deeper anatomical structures during complex surgeries.
• Eschar Reduction Coating: A specialized surface treatment that minimizes the buildup of charred, necrotic tissue (eschar) and procedural smoke, enhancing surgical visibility and reducing thermal damage to surrounding tissues.
• 80/20 Preferential Procurement System: Twenty percent of evaluation points are exclusively allocated to enterprises that are at least 100% owned by Black Africans. Claiming these points requires verified documentation (CIPC ownership records, director IDs, and CSD confirmation).
• Strict Compliance Thresholds: The tender employs a zero-tolerance compliance model. Missing any mandatory returnable form, failing specification checks, or neglecting sample requests results in automatic disqualification before financial evaluation.
• Performance Penalties: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Repeated non-performance or fraudulent declarations may trigger contract termination and a prohibition from public sector procurement for up to ten years.