Objectives

The primary objective of this procurement is to secure a qualified supplier capable of delivering high-quality, clinically compliant disposable paediatric electrocardiogram (ECG) electrodes to support continuous cardiac monitoring and diagnostic procedures at Madadeni Hospital.

Scope

The tender covers a one-off supply and delivery of 5,000 units of disposable paediatric ECG electrodes directly to the hospital's central stores. The contract is strictly limited to new, unused medical supplies. All delivered products must have a minimum shelf-life validity of six months from the date of handover. Quoted prices must be firm and inclusive of all delivery, handling, and packaging costs. The procurement follows a once-off contract model with a quotation validity period of 90 days.

Technical Requirements

Bidders must supply electrodes that strictly conform to the following clinical and manufacturing specifications:

• Purpose: Adhesive patches designed to attach to paediatric skin, detect low-voltage cardiac electrical signals, and transmit data via wire to ECG monitoring machines.
• Size & Shape: Specifically calibrated for child/paediatric use; available in round, oval, or teardrop configurations.
• Colour: White.
• Backing Material: Polyethylene foam or microsporous cloth (non-woven fabric).
• Gel Type: Solid hydrogel, highly conductive, and skin-friendly.
• Sensor: Silver-silver chloride (Ag-AgCl).
• Medical Grade: Hypoallergenic, pressure-sensitive adhesive suitable for sensitive skin.
• Sterility & Usage: Non-sterile, single-use only.

Compliance with these specifications is mandatory. The procuring authority reserves the right to request physical samples from shortlisted bidders for laboratory or clinical verification. All items must meet applicable South African National Standards (SANS/SABS) or equivalent international medical device quality benchmarks.

Skills & Experience Requirements

Suppliers must demonstrate proven operational capacity to handle medical-grade inventory and execute timely deliveries. Bidders are required to submit documentary proof of past performance, specifically:

• An official purchase order accompanied by a signed delivery note or tax invoice.
• Evidence must confirm the successful supply of comparable paediatric or general ECG electrodes to either a public or private healthcare institution within a recent timeframe.
• This documentation verifies the bidder's logistical capability, stock management proficiency, and ability to meet institutional delivery schedules without disruption.

Key Terms & Unusual Requirements

SAHPRA Licence: Mandatory regulatory authorization issued by the South African Health Products Regulatory Authority. It certifies that all supplied medical devices comply with national safety, quality, efficacy, and ethical standards before entering the healthcare market.

MAAA Number: The unique Central Supplier Database (CSD) identifier assigned to all registered government vendors. It serves as the official reference for procurement transactions, payment processing, and compliance tracking across all provincial departments.

80/20 Preference Point System: A standardized public procurement scoring model where 80 points are allocated to competitive pricing and 20 points to designated socio-economic transformation goals. For this tender, full preference points are exclusively awarded to enterprises that are 100% owned by Black Africans, aligning with national empowerment directives.

Performance Security & Warranty: Standard contractual provisions apply. The successful bidder may be required to furnish a performance guarantee post-award, and all supplied goods carry a warranty period covering defects in materials, design, or workmanship under normal clinical use conditions.