Tender Summary: Bags AMI Tissue Disposable Instrument

Objectives

The primary objective of this procurement is to secure a reliable, one-off supply of sterile, single-use retrieval bags specifically engineered for minimally invasive laparoscopic surgery. The procuring institution seeks to acquire high-quality, compliant medical consumables that ensure patient safety, enable efficient surgical specimen retrieval, and maintain uninterrupted clinical operations at the designated hospital facility.

Scope

• Item: Bags AMI Tissue Disposable Instrument
• Quantity: 180 units
• Delivery Destination: Prince Mshiyeni Memorial Hospital Surgical Stores
• Contract Duration: One-off supply
• Evaluation Model: 80/20 preference point system (80 points allocated to price, 20 points to promoting South African-owned enterprises)
• Submission Requirements: Bidders must complete official quotation forms, attach mandatory compliance documents, and submit two physical samples on the closing date. Quotations must remain valid for 90 days.

Technical Requirements

• Material Specification: Tear-resistant polyurethane retrieval bag combined with a polypropylene protective sleeve.
• Sterility & Application: Individually sterile-packed, single-use devices intended for immediate clinical deployment.
• Traceability: Mandatory lot/batch numbering and clearly marked expiry dates on every unit.
• Quality Benchmark: Full compliance with South African Bureau of Standards (SABS) specifications.
• Product Condition: Strictly new and unused. Expired stock is prohibited; all delivered items must retain a minimum shelf life of six months post-delivery.
• Pricing & Logistics: Firm pricing inclusive of all delivery costs and applicable VAT. Prices must remain fixed for the duration of the contract.
• Sample Mandate: Two physical samples must accompany the quotation on the closing date. Failure to submit samples results in automatic disqualification.

Skills Requirements

As this tender concerns the supply of goods rather than specialized services, no advanced clinical or technical skills are mandated. However, bidders must demonstrate operational competence in medical device distribution, including:

• Proficiency in sourcing, storing, and transporting sterile medical consumables under controlled environmental conditions.
• Familiarity with South African regulatory frameworks governing medical device supply chains and public sector procurement.
• Logistical capability to manage inventory tracking, route planning, and timely delivery to healthcare facilities.
• Administrative capacity to accurately complete mandatory returnable documents, including B-BBEE verification, Central Supplier Database (CSD) compliance, and tax clearance validation.

Unusual or Complicated Terms & Requirements

• SAHPRA Licensing: Companies manufacturing, importing, exporting, or wholesaling medical devices must hold a valid license from the South African Health Products Regulatory Authority. This ensures legal authorization and adherence to national medical device safety and quality standards.
• 80/20 Preference Point System: Evaluations award 80 points based on competitive pricing and 20 points exclusively for promoting South African-owned enterprises. Claiming these points requires submission of a verified B-BBEE status certificate or sworn affidavit.
• Mandatory Physical Samples: Unlike standard tenders, this procurement requires two unopened product samples to be physically submitted on the closing date. Non-compliance automatically disqualifies the bid. Retained samples may be used for independent quality verification post-award.
• General Conditions of Contract (GCC) & Special Conditions (SCC): The contract incorporates stringent public sector procurement regulations, including penalty clauses calculated at the prime interest rate for delayed deliveries, a 12–18 month warranty period, strict anti-collusion and corruption provisions, and termination rights for default, fraud, or insolvency.