Tender Summary

Objectives

The primary objective is to procure high-efficiency bacterial and viral filters for mechanical ventilators. These devices aim to protect both patients and ventilator systems from pathogen contamination while simultaneously providing essential heat and moisture exchange during respiratory support.

Scope

The procurement involves a once-off supply of 4,000 units of adult-sized filters. Delivery is required at the designated surgical stores of the procuring institution. The contract covers the provision of new, sterile, single-use devices meeting strict clinical and safety standards. Evaluation follows a three-stage process focusing on administrative compliance, specification adherence, and a combined price and preference scoring system.

Technical Requirements

• Size and Type: Adult, sterile, single-use filters designed for mechanical ventilation.
• Filtration Performance: Minimum 99.999% efficiency for both bacteria and viruses.
• Design Features: Latex-free construction, low airflow resistance, and minimal dead space.
• Connectivity: Equipped with standard 22mm/15mm connectors.
• Packaging and Labeling: Individually packed units must clearly display the expiry date, manufacturing date, and batch/lot number.
• Documentation: Manufacturer test reports verifying filtration efficiency are mandatory.
• Quality Standards: Must comply with relevant South African National Standards (SANS/SABS).
• Product Condition: Items must be brand new, unused, and possess a remaining shelf life of at least six months upon delivery.
• Samples: Two physical samples must be submitted alongside the quotation on the closing date.

Skills and Compliance Requirements

• Regulatory Authorization: A valid license issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Supplier Registration: Active verification on the Central Suppliers Database (CSD).
• Financial and Tax Compliance: Submission of a SARS PIN and proof of tax clearance status.
• Transformation and Ownership: Provision of a B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Full disclosure of any state employee interests via the SBD4 declaration.
• Administrative Competency: Completion of all official quotation forms, including the Official Price Page, General Conditions of Contract, Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1). Failure to submit mandatory returnable documents results in immediate disqualification.

Unusual or Complicated Terms

• HMEF (Heat and Moisture Exchange Filter): A critical respiratory care device that mimics natural lung function by warming and humidifying inspired gases while actively trapping airborne pathogens, thereby reducing ventilator-associated infection risks.
• 80/20 Preference Point System: A government procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are reserved for socio-economic goals, specifically prioritizing fully South African-owned enterprises.
• Cover-Quoting Prohibition: A strict anti-fraud measure where bidders using multiple company registrations to submit competing quotes for the same item face immediate disqualification and potential ten-year restrictions from public sector contracts.
• Performance Security & Penalties: Successful bidders must provide a bank guarantee or certified cheque within thirty days. Delays incur daily penalties calculated at the prime interest rate, and repeated non-compliance may trigger contract termination and supplier blacklisting.