Objectives

The primary objective is to procure durable, functional bedside screens to ensure patient privacy at Prince Mshiyeni Memorial Hospital in KwaZulu-Natal.

Scope

This is a once-off supply contract for six (6) wheeled, four-panel bedside screens. The estimated contract value does not exceed R500,000 (inclusive of VAT and delivery costs). Successful bidders will deliver the goods directly to the hospital’s designated location within the agreed timeframe.

Technical Requirements

• Dimensions & Structure: Height of 1680mm with a mild steel frame and legs finished with an epoxy/nylon powder coat.
• Wheels/Castors: Fifty-millimetre swivel castors, rubber-coated, with a diameter of seventy-five millimetres.
• Panels & Curtains: Four-panel configuration equipped with strong, non-transparent plastic curtains.
• Quality Standards: Goods must be brand new, unused, and free from defects. All products must have a remaining validity period of at least six months upon delivery.
• Compliance & Samples: Bidders must confirm strict adherence to the specifications. The procuring entity reserves the right to request physical samples; failure to provide requested samples results in immediate disqualification.

Skills Requirements

• Regulatory & Administrative Competence: Ability to navigate public procurement processes, accurately complete official quotation forms without retyping, and submit compliant hard-copy documentation by strict deadlines.
• Supply Chain & Logistics Management: Capability to coordinate timely delivery to the specified hospital site, manage packaging to prevent transit damage, and handle tax invoicing per National Treasury standards.
• Quality Assurance & Inspection Readiness: Operational capacity to produce and submit physical product samples for scrutiny against technical specifications when requested, and to withstand pre- and post-delivery inspections.
• Contractual & Compliance Management: Understanding of government contract conditions, ability to secure performance security if awarded, and capacity to maintain ongoing tax and supplier database compliance throughout the contract period.

Notable Terms and Conditions

SAHPRA Medical Device Licence: Although the item is a basic privacy screen, the tender mandates a SAHPRA licence. This regulatory requirement ensures that all healthcare-related supplies meet national safety and quality standards for medical environments.

80/20 Preference Point System: Evaluation allocates eighty points based on competitive pricing and twenty points specifically for promoting youth-owned enterprises. Proof of youth ownership must be submitted via the official preference claim form to qualify for these points.

Strict Sample Submission: Unlike many standard tenders, this procurement treats sample provision as a peremptory requirement. Bidders must be prepared to produce physical prototypes or units for inspection against the technical specifications when requested.

Anti-Collusion & Cover-Quoting Measures: The department actively verifies multiple submissions under different company names. Engaging in cover-quoting is classified as fraud and corruption, leading to immediate disqualification and potential ten-year restrictions from public sector contracts.

Penalties & Termination Clauses: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day. Persistent non-performance or breach of contract terms may result in termination, recovery of excess procurement costs, and blacklisting from future government bids.