Objectives

The primary objective of this tender is to procure reliable, cost-effective sticky note pads for daily operational use at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement also aims to advance national transformation goals by integrating preferential procurement mechanisms that support historically disadvantaged enterprises, particularly youth-owned businesses.

Scope

The tender covers the supply and delivery of 100 sticky note pads to RK Khan Hospital. Bidders must provide firm, all-inclusive pricing covering delivery costs, with quotations remaining valid for a minimum of 90 days. The contract will be awarded based on compliance with specifications, correct documentation, and the preferential procurement points system. The department reserves the right to accept or reject any quote and does not guarantee award to the lowest bidder.

Technical Requirements

• Dimensions: 75 x 75 mm per pad
• Adhesive: Water-based glue applied to one side only
• Colours: Pink or yellow
• Sheet Count: 100 sheets per pad
• Quality Standards: Must conform to relevant South African National Standards (SANS/SABS), be brand-new and unused, and possess a minimum shelf life of six months upon delivery
• Documentation: Mandatory submission of a valid B-BBEE certificate, sworn affidavit, proof of SANAS logo compliance, and active Central Supplier Database (CSD) registration
• Pricing Structure: Firm pricing required; VAT vendors must indicate 15% separately. Non-firm, variable, or expired product offers will be disqualified

Skills Requirements

No specialized technical or professional skills are mandated. Suppliers must demonstrate standard commercial and logistical capabilities, including inventory management, timely delivery coordination, accurate financial documentation, and familiarity with public sector procurement compliance. Proficiency in navigating government bidding formats, maintaining tax clearance status, and calculating preference points is expected.

Notable Terms & Conditions

• Preferential Procurement Points: 20 points are exclusively allocated to enterprises owned by youth, aligning with national economic transformation targets. Points influence evaluation but do not override specification compliance.
• SBD 4 Declaration of Interest: Bidders must disclose any personal, familial, or business relationships with employees across the entire KwaZulu-Natal Department of Health, not merely the procuring facility. Undisclosed relationships constitute a false declaration and result in immediate disqualification.
• Cover-Quoting Prohibition: Submitting multiple bids under different company names to artificially influence pricing is strictly prohibited. Violations trigger disqualification and potential restriction from public sector contracts for up to ten years.
• Warranty & Liability: Goods carry a 12-month warranty from acceptance or 18 months from shipment, whichever occurs first. Delay penalties are calculated using the current prime interest rate, and termination clauses apply for default, fraud, or insolvency.
• Contract Flexibility: All amendments require written consent. The department retains the right to negotiate prices if deemed unreasonable, request original documentation for verification, or cancel the quotation without liability.