Objectives

The primary objective is to secure a compliant, reliable supplier for a one-off provision of medical-grade ultrasound gel to support diagnostic and therapeutic imaging procedures at RK Khan Hospital. The procurement aims to maintain uninterrupted clinical operations while adhering to provincial health department standards, preferential procurement legislation, and strict quality and safety benchmarks.

Scope

The contract covers the supply of 1,000 bottles of high-viscosity ultrasound gel. Delivery is required to RK Khan Hospital within the agreed delivery period. The arrangement is a single transaction with a 90-day quotation validity period. Successful bidders assume full responsibility for logistics, including transportation, insurance, and delivery costs. Payment will be processed within 30 days of invoice submission, subject to satisfactory delivery and acceptance. The contract includes a 12-month warranty against manufacturing defects and requires performance security upon award.

Technical Requirements

• Product must be high-viscosity ultrasound gel suitable for both diagnostic and therapeutic medical ultrasound procedures.
• Must be fragrance-free, colourless, acoustically optimised for broad frequency ranges, hypoallergenic, bacteriostatic, water-soluble, formaldehyde-free, and non-spermicidal.
• Packaged in 250 ml containers.
• Must bear the SANAS logo, indicating accredited testing and quality compliance.
• A current Safety Data Sheet (SDS) must accompany the quotation.
• All supplied units must be new, unused, and valid for a minimum of six months upon delivery.
• Bidders must submit a valid BBBEE certificate, a sworn affidavit/certificate, and proof of Central Suppliers Database (CSD) registration.
• Quotations must utilise official government forms, remain firm for 90 days, and include VAT where applicable. Late, emailed, or incomplete submissions will be rejected.

Skills & Capability Requirements

• Demonstrated capacity to source, store, and distribute medical-grade consumables in compliance with health sector regulatory standards.
• Proficiency in public sector procurement documentation, including accurate completion of Standard Bidding Documents (SBDs), tax compliance verification, and BBBEE preference point claims.
• Logistics and supply chain management expertise to ensure timely, undamaged delivery to the specified facility.
• Quality assurance capabilities to maintain product integrity, manage expiry dates, and provide mandatory safety documentation.
• Financial stability to support performance security requirements and absorb potential penalty deductions for delayed deliveries.

Key Terms & Unusual Requirements

SANAS Logo Requirement: Indicates the product has undergone independent testing by a laboratory accredited by the South African National Accreditation System, verifying that safety, purity, and acoustic performance meet recognised national standards.

80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points specifically for companies that are at least 51% black-owned, aligning with national economic transformation goals.

Performance Security & Delay Penalties: Awarded bidders must provide a bank guarantee or certified cheque within 30 days. Failure to deliver on time incurs financial penalties calculated at the prime interest rate per day until actual delivery is completed.

CSD & Tax Validation: Suppliers must maintain active tax clearance status verified through the Central Suppliers Database. Automatic disqualification occurs if validation fails or tax matters are unresolved.

Anti-Collusion & Conflict Disclosure: Strict declarations require bidders to disclose any state employment relationships or conflicts of interest. Collusive bidding, cover-quoting, or false declarations trigger immediate disqualification and potential ten-year restrictions from public sector contracts.