Tender Summary: Supply of Socks for Men

Objectives

The primary objective is to procure compliant, high-quality cotton socks for male personnel at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to establish a reliable supply arrangement that meets institutional needs while adhering to South African public sector procurement legislation, including preferential procurement and transformation goals.

Scope

The scope encompasses the supply and delivery of 12 pairs of men's socks to RK Khan Hospital. The procurement operates under a 90-day quotation validity period and incorporates standard government contracting frameworks, including general conditions of contract, performance security obligations, warranty provisions, and penalty mechanisms for delayed delivery. All goods must be delivered to the hospital's designated receiving point.

Technical Requirements

• Product Specifications: Socks must be cotton blend, black in colour, and of good quality.
• Compliance Documentation: Bidders must submit a valid BBBEE certificate, a sworn affidavit/certificate, and evidence that supplied products carry the SANAS logo.
• Quality & Standards: Goods must conform to SANS/SABS specifications, be brand new and unused, and possess a remaining shelf life of at least six months upon delivery.
• Pricing & Delivery: Quotations must reflect firm, all-inclusive pricing (VAT applicable if registered). All transportation and delivery costs must be embedded in the quoted amount.
• Submission Protocol: Quotes must be completed on official, non-retyped forms bearing original signatures. Physical delivery to the hospital's tender box is mandatory; electronic or faxed submissions will be rejected.
• Registration & Tax Compliance: Mandatory Central Suppliers Database (CSD) registration and verified tax clearance status are prerequisites for evaluation.

Skills Requirements

No specialized technical, engineering, or professional skills are required for this tender. As a straightforward goods supply contract, bidders must only demonstrate basic commercial capability to source, package, and deliver the specified items within the agreed timeframe. Administrative competence to accurately complete all statutory declarations, compliance forms, and preference claims is essential.

Unusual or Complicated Terms

• Preferential Procurement Points (80/20 System): Evaluation allocates 80 points for price and 20 points for specific social goals. The full 20 points are exclusively awarded to enterprises that are 100% owned by Black African women. Bidders must formally claim these points using the prescribed preference form and provide verifiable ownership documentation.
• Strict Submission & Formatting Rules: Only sealed physical envelopes containing unaltered official forms are accepted. Retyping forms, using correcting fluid, or submitting photocopies without original signatures invalidates the bid. Late arrivals are automatically disqualified.
• Disclosure of Interest (SBD 4): Bidders must declare any personal or business relationships with any employee across the entire KZN Department of Health, not merely the procuring facility. Undisclosed relationships trigger automatic disqualification for false declaration.
• Performance Security & Delay Penalties: Awarded bidders must provide performance security within 30 days. Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. The department reserves the right to terminate contracts for default, impose up to a 10-year exclusion from public sector procurement, and recover excess replacement costs.
• Warranty & Inspection Rights: A 12-month warranty covers manufacturing or material defects. The purchaser retains unconditional inspection rights, and any costs associated with failed inspections or re-testing are borne entirely by the supplier.