Objectives

The primary objective is to secure a reliable supplier for a one-off provision of pink liquid hand washing soap to support infection prevention and hygiene operations at Queen Nandi Regional Hospital. The procurement emphasizes cost-effectiveness, strict regulatory compliance, timely delivery, and the promotion of local economic development through structured preferential procurement mechanisms.

Scope

The contract encompasses the supply of three thousand (3,000) units of 500ml pink liquid hand washing soap. Delivery is restricted exclusively to Queen Nandi Regional Hospital in Empangeni. The arrangement is classified as a once-off transaction with a ninety-day quotation validity period. All transportation and logistical costs must be fully incorporated into the submitted pricing.

Technical Requirements

• Product must be an ordinary, non-medicated liquid hand wash soap.
• Formulation must be non-allergenic, non-perfumed, free of colourants, and capable of producing adequate lather.
• Packaging requires a 500ml bottle fitted with a long nozzle and pump mechanism.
• The bottle top must be fully compatible with standard elbow-operated wall dispensers.
• Each delivery batch must include a safety data sheet clearly indicating an expiry date.
• Chemical composition must contain greater than seventy percent water and greater than one percent CDE.
• All supplied goods must be brand new, unused, and retain a minimum shelf life of six months from the date of delivery.
• Quotations must strictly utilize official government quotation templates; retyping, altering, or drafting custom forms is prohibited.
• Pricing must be firm, inclusive of applicable VAT (if registered), and cover all delivery expenses to the designated site.

Skills Requirements

• Demonstrated manufacturing or sourcing capability to produce or supply liquid soap that meets precise chemical, sensory, and packaging specifications.
• Proficiency in public sector supply chain compliance, including active Central Suppliers Database (CSD) registration and SARS tax clearance validation.
• Ability to accurately complete mandatory statutory declaration forms (SBD documents) and substantiate preference point claims with verified district-based ownership documentation.
• Competent logistics and inventory management to guarantee on-time delivery and proper handling of hazardous or regulated cleaning agents.
• Familiarity with provincial health department contractual obligations, including warranty periods, performance security provisions, and penalty frameworks.

Unusual or Complicated Terms

Preferential Procurement (80/20 System): Evaluation allocates eighty points to price competitiveness and twenty points to socio-economic goals. Full points are awarded exclusively to enterprises physically located and operating within the King Cetshwayo District. Claiming these points requires submission of a CIPC ownership certificate, a municipal utility bill, or a ward councilor letter confirming operational location.

Strict Form Compliance: Bidders cannot modify, retype, or create alternative quotation templates. Only official photocopies bearing original wet signatures are accepted. Use of correcting fluid or unauthorized alterations renders bids invalid.

Performance Security & Penalties: Successful bidders must furnish a bank guarantee or certified cheque within thirty days of contract award. Delayed deliveries trigger daily financial penalties calculated at the current prime interest rate. Persistent non-performance may lead to contract termination and a ten-year exclusion from public sector procurement.

Anti-Collusion & Cover-Quoting Measures: The department employs verification processes to detect cover-quoting (multiple entities bidding for the same opportunity). Confirmed instances result in immediate disqualification, potential contract cancellation, and referral for criminal prosecution under anti-fraud legislation.