Tender Summary

Objectives

The primary objective is to procure high-quality, compliant medical equipment to support critical airway management procedures at a provincial public hospital. The procurement aims to ensure timely delivery of sterile, single-use devices while adhering to national supply chain management legislation, preferential procurement policies, and strict quality assurance standards.

Scope

This is a one-off supply contract for two units of large tracheal tube introducer bougies. Deliveries must be made directly to the designated surgical stores at the procuring facility. The contract operates under standard government general and special conditions of contract, requiring firm pricing, a 90-day quotation validity period, and full compliance across three mandatory evaluation stages: administrative compliance, technical specification adherence, and price/preference point allocation.

Technical Requirements

• Product Specifications: Tracheal tube introducer bougie, adult size 15FR x 70cm.
• Physical Design: Length between 600 mm and 700 mm; features an angled tip (35° to 40° hockey-stick bend) and an ultra-smooth, low-friction polymer coating to facilitate easy passage and railroading of endotracheal tubes.
• Material & Packaging: Single-use, disposable, latex-free, and supplied sterile in individual packaging.
• Quality & Shelf Life: Products must be new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand items are strictly prohibited.
• Samples: Two physical samples must be submitted on the official closing date. Failure to provide samples results in automatic disqualification.
• Pricing & Delivery: All-inclusive firm pricing covering delivery to the specified destination. Prices must remain fixed for the contract period.

Skills & Qualification Requirements

• Regulatory Licensing: Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, import, export, or wholesale medical devices.
• Supplier Registration: Active registration and verified compliance status on the Central Suppliers Database (CSD).
• Financial & Tax Standing: Valid SARS PIN and tax clearance documentation. VAT-registered suppliers must quote inclusive of VAT.
• Mandatory Documentation: Completed SBD 4 (Bidder’s Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), updated CIPC registration documents, and B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Evaluation Compliance: Quotations must satisfy all administrative, compulsory, and specification requirements. Incomplete or non-compliant submissions will be rejected at Stage 1.

Unusual or Complicated Terms Explained

• Bougie / ETT Introducer: A specialised medical instrument used to guide endotracheal tubes safely into the trachea during intubation. The “large” designation refers to adult-sized specifications (15 French gauge by 70 centimetres) with a curved tip engineered to navigate difficult or obstructed airways.
• 80/20 Preference Point System: A procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic goals. In this tender, the 20 points are exclusively reserved for South African-owned enterprises, requiring documentary proof of ownership to claim.
• Cover-Quoting: An illegal procurement practice where multiple bidding entities submit offers on behalf of a single organisation to manipulate pricing, evaluation outcomes, or market perception. The department explicitly prohibits this, reserving the right to immediately disqualify involved parties and impose sector-wide restrictions.
• SAHPRA Licence: Mandatory regulatory approval from South Africa’s health products regulator, ensuring that imported or manufactured medical devices meet national safety, efficacy, and quality standards before distribution or clinical use.