Objectives

The primary objective of this tender is to appoint a capable and compliant service provider to supply, deliver, and professionally install window blinds and security tints for the New Family Unit at Balele Game Park. The municipality seeks a cost-effective solution that meets quality standards, adheres to public procurement legislation, and contributes to local economic development through preferential scoring mechanisms.

Scope of Work

The contract encompasses the end-to-end provision of grey blinds and bronze 35% window tints across six specific openings at the designated facility:

• Four sliding doors
• Two glass doors
• One toilet window
• Two main bedroom windows
• One shower glass door (tint only)

All quotations must be firm, inclusive of VAT, and cover transportation, handling, and installation costs. Bidders must attend a mandatory site briefing to obtain accurate measurements; failure to attend will result in immediate disqualification. The successful bidder will be required to sign a written contract form prior to commencement.

Technical Requirements

• Product Standards: All supplied goods must be new, unused, current models, and free from design, material, or workmanship defects.
• Warranty: A minimum twelve (12) month warranty applies from delivery and acceptance, or eighteen (18) months from shipment, whichever concludes first.
• Packaging & Delivery: Goods must be packed to prevent damage during transit and stored safely until installation. Delivery must occur within a firm timeframe stated in the bid.
• Documentation: Bids must be submitted using unaltered National Treasury MBD forms. Re-typing or modifying official templates is prohibited.
• Pricing Schedule: Clear itemization of unit and total prices per opening is required, with all applicable taxes included.

Skills & Experience Requirements

• Trade Capability: Demonstrated experience in measuring, supplying, and installing architectural window treatments and security films.
• Registration: Valid registration on both the Central Suppliers Database (CSD) and the Municipal Suppliers Database.
• Tax Compliance: Current Tax Compliance Status (TCS PIN) or SARS-issued certificate.
• Financial Standing: Municipal rates and services accounts must not be in arrears for more than ninety days, supported by certified statements.
• Ethical Conduct: Declaration confirming no involvement in fraud, corruption, contract defaults, or listing on the Register for Tender Defaulters in the past five years.
• Joint Ventures: If applicable, a signed joint venture agreement and a consolidated, bank-stamped account statement are mandatory.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for socio-economic goals. Points are granted based on whether the enterprise operates within or outside the Amajuba District, requiring proof of CIPC/CSD registration, proof of residence, and municipal accounts.
• Compulsory Site Briefing: Strict attendance is required for physical measurements. This is a pass/fail criterion; absence automatically invalidates the submission.
• Price Negotiation Clause: The municipality reserves the right to negotiate final pricing with the highest-ranked tenderer(s) before contract award, even if the lowest bid is not selected.
• Standardized Bidding Templates: The use of prescribed MBD forms is mandatory. Any deviation, reformatting, or omission of required declarations will render the bid non-responsive.