Objectives

The primary objective of this tender is to procure medical-grade bacterial filters for clinical use at Grey’s Hospital. The procurement seeks to secure reliable, compliant medical supplies that meet national health standards while aligning with public sector transformation and preferential procurement policies.

Scope

• Item: Filter Bacteria
• Quantity: 43 units
• Delivery Destination: Grey’s Hospital, Pietermaritzburg, KwaZulu-Natal
• Contract Duration: Once-off supply
• Quotation Validity: 90 days
• Evaluation Structure: Four-stage process: administrative compliance, specification adherence, sample verification (where applicable), and final scoring based on price and preference points.

Technical Requirements

• Supplied goods must be new, unused, and represent the most recent models incorporating current design and material improvements.
• All products must have a minimum shelf-life validity of six months from the date of delivery.
• Bidders must formally confirm compliance with the hospital’s attached specification document.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices is mandatory.
• All delivery, handling, and logistics costs must be fully inclusive in the quoted price.
• Top-scoring bidders may be electronically notified to submit physical samples for independent verification. Failure to comply results in disqualification. Suppliers with verifiable prior delivery history to the facility are exempt from sample submission.
• Goods must conform to applicable SANS/SABS standards where relevant.

Skills Requirements

No specialised technical or labour skills are explicitly required. However, bidders must demonstrate:

• Operational capability to supply regulated medical devices in accordance with national health and safety standards.
• Active registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• Proficiency in completing official government quotation forms without retyping, altering, or omitting mandatory sections.
• Understanding of public procurement regulations, including preference point claim procedures, conflict-of-interest disclosures, and contract execution protocols.

Key Terms & Unusual Requirements

• Filter Bacteria: Refers to clinical-grade bacterial filtration equipment typically used for sterilisation, air/water purification, or laboratory procedures within healthcare environments.
• SAHPRA Licensing: A statutory regulatory requirement ensuring that all medical device suppliers operate under national oversight for product safety, efficacy, and traceability.
• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points exclusively to companies with at least 51% Black ownership, in compliance with national transformation legislation.
• Sample Verification Stage: An objective pre-award step where up to three highest-scoring bidders may be requested to submit physical samples. Compliance is mandatory unless prior supply invoices/orders are provided.
• Cover-Quoting Prohibition: Strictly forbidden; the department will cross-verify bidder identities across multiple submissions. Violations trigger immediate disqualification and potential legal action.
• Performance Security & Delay Penalties: Successful bidders must furnish performance security within 30 days of award. Late delivery incurs daily financial deductions calculated at the prime interest rate. Repeated non-performance may result in contract termination and a public sector trading restriction of up to ten years.