Tender Summary

Objectives

The primary objective of this procurement is to secure a reliable supplier for the one-off provision of disposable edged razors to support clinical and patient care operations at Grey’s Hospital under the KwaZulu-Natal Department of Health. The tender aims to ensure the timely delivery of safe, compliant medical consumables while adhering to public sector procurement regulations and national transformation goals.

Scope

The contract covers the supply of eighty (80) packets of disposable razors, with each packet containing twenty-five (25) units. This is a single-delivery arrangement rather than a recurring service agreement. Successful bidders will be responsible for transporting and delivering the goods directly to Grey’s Hospital within the agreed timeframe, bearing all logistics, insurance, and risk costs until formal handover. The evaluation follows a strict four-stage process: administrative compliance, specification verification, objective sample assessment, and final scoring based on price and preference points.

Technical Requirements

• All supplied items must be brand new, unused, and free from manufacturing defects, fully complying with the hospital’s annexed specification form.
• Products must retain a minimum shelf-life validity of six months from the date of delivery to the facility.
• Suppliers functioning as manufacturers, importers, or wholesalers of medical devices must possess a current licence issued by the South African Health Products Regulatory Authority (SAHPRA).
• Packaging must be durable enough to prevent damage, contamination, or deterioration during transit, storage, and handling.
• Bidders must confirm alignment with any applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) requirements.
• Following initial pre-scoring, the top three compliant bidders may be requested to submit physical samples for quality verification. Established suppliers may alternatively provide copies of previous purchase orders or invoices.

Skills Requirements

This procurement involves the straightforward supply of standard medical consumables and does not mandate specialised technical expertise or professional certifications. Bidders must demonstrate fundamental commercial and logistical competencies, including proficiency in government bidding procedures, accurate completion of mandatory returnable documents, tax compliance management, and active registration on the Central Supplier Database (CSD). Familiarity with public sector contract conditions, delivery scheduling, and penalty clauses for late performance is essential for successful execution.

Explanation of Unusual or Complicated Terms

SAHPRA Licensing Requirement: This mandates that any entity importing, manufacturing, or wholesaling medical devices must operate under national health regulatory oversight. It ensures product traceability, safety, and compliance with healthcare standards before distribution to public facilities.

Sample Verification Stage: An objective quality gate where top-scoring bidders must physically submit product samples for inspection. Failure to comply results in immediate disqualification, ensuring only verified quality proceeds to final award.

80/20 Preference Point System: A statutory evaluation model allocating 80 points for competitive pricing and 20 points exclusively to companies with at least 51% Black ownership. This aligns the procurement with national economic transformation policies while maintaining price competitiveness.