Tender Summary

Objectives

The primary objective is to secure a one-off supply and delivery of non-inflatable laryngeal masks in multiple sizes to support critical airway management procedures at Victoria Mxenge Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the provision of 1,200 units distributed across seven specific sizes (1, 1.5, 2, 2.5, 3, 4, and 5). The contract is classified as a once-off supply agreement with a validity period of ninety days. Delivery must be made to the designated hospital facility. Quotations undergo a strict five-stage evaluation process: administrative compliance, delivery capacity verification, mandatory sample submission, technical specification compliance, and final assessment based on price and preferential procurement points.

Technical Requirements

• Purpose: Supra-glottic airway control for patients undergoing spontaneous breathing or positive pressure ventilation (up to 20 cm H2O).
• Design Features: Preformed soft gel-like non-inflatable cuff, integral bite block, buccal cavity stabiliser, and epiglottic rest to prevent obstruction.
• Safety & Material: Latex-free, single-use, and sterile.
• Packaging: Individually sealed in easy-open peel pouches. Must include clear, non-rubbing markings indicating trade name, size, recommended patient weight, sterilisation method, manufacturing site, CE number, lot number, and expiry date.
• Quality Assurance: Products must meet specified medical standards. A physical sample is mandatory and must be submitted by the closing date to verify compliance.

Skills Requirements

As this is a direct goods-supply tender, no specialised clinical or technical skills are required from the bidder. However, suppliers must demonstrate strong logistical and supply chain management capabilities to ensure timely delivery, proper handling of medical-grade products, and strict adherence to public sector documentation standards. Proficiency in navigating government procurement systems, including Central Supplier Database (CSD) registration and tax compliance verification, is essential.

Key Terms & Unusual Requirements

• Non-Inflatable Laryngeal Mask: A medical airway device featuring a fixed, preformed cuff that eliminates the need for manual inflation. This design minimises tissue trauma, simplifies insertion, and maintains a consistent airway seal compared to traditional inflatable models.
• 80/20 Preference Point System: A South African public procurement scoring framework allocating 80 points for competitive pricing and 20 points for designated socio-economic goals. Full points are reserved for South African-owned enterprises to promote local economic participation.
• Mandatory Sample Submission: Bidders must physically submit a product sample by the closing deadline. Failure to provide a sample results in automatic disqualification, regardless of pricing or documentation.
• Standard Bidding Document (SBD) Compliance: Strict adherence to prescribed government forms is required. SBD 4 mandates full disclosure of any conflicts of interest involving state employees, while SBD 6.1 is used to claim preference points. Incomplete or falsified declarations lead to immediate rejection.
• Warranty & Performance Security: Successful bidders may be required to provide performance security within thirty days of award. A twelve-month warranty covers defects in materials or workmanship, with replacement or repair costs borne by the supplier.