Objectives

The primary objective is to procure and supply sterile, disposable neonatal suction catheters (Nelaton type, 10 French gauge) to Grey’s Hospital within the KwaZulu-Natal Department of Health. The procurement aims to secure a reliable, compliant supply of essential medical devices for clinical use while adhering to South African public sector procurement legislation and preferential scoring frameworks.

Scope

The contract covers the supply of 300 units of the specified catheters to Grey’s Hospital. The scope encompasses full delivery to the prescribed destination, compliance with quality and regulatory standards, provision of physical samples upon request, and adherence to the institutional pricing and evaluation criteria. The quotation remains valid for 90 days, with no fixed contract duration specified. All supplied goods must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.

Technical Requirements

• Product Specification: Catheter suction Nelaton disposable, 10FG sterile, designated for neonatal clinical applications.
• Quality & Standards: Goods must strictly comply with the attached specification form. Expired, refurbished, or second-hand products are prohibited.
• Regulatory Licensing: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Documentation: Mandatory submission of fully completed official quotation forms, SBD4 (Bidder Disclosure), SBD6.1 (Preference Points Claim), General and Special Conditions of Contract acknowledgements, and proof of Central Suppliers Database (CSD) registration alongside tax compliance verification.
• Sampling Protocol: Shortlisted bidders may be required to submit physical samples for verification. Suppliers with a history of providing this item to Grey’s Hospital may substitute samples with proof of prior invoices or purchase orders.
• Delivery & Pricing: All transportation, handling, and insurance costs must be included in the quoted price. Bidders must clearly state the expected delivery period.

Skills Requirements

The tender does not mandate specialised technical or personnel qualifications. However, successful bidders must demonstrate operational competence in medical device sourcing, regulatory compliance management, logistics coordination, and precise administrative processing. Familiarity with public healthcare procurement cycles, SAHPRA licensing maintenance, and accurate completion of government returnable documents is implicitly required to ensure responsiveness and contract execution.

Key Terms & Clarifications

• SAHPRA Licence: A mandatory regulatory permit required for any entity handling medical devices in South Africa, ensuring products meet national safety, efficacy, and quality standards.
• CSD Registration: The Central Suppliers Database is a national repository where all government suppliers must register to verify business legitimacy, tax standing, and banking details. Non-registration or failed verification results in automatic disqualification.
• 80/20 Preference System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded to companies that are at least 51% owned by Black people, supported by a BBBEE verification certificate or sworn affidavit.
• GCC & SCC Framework: The General Conditions of Contract establish standard legal provisions covering delivery, warranties, penalties for delay, termination rights, and dispute resolution. Special Conditions of Contract supplement these with institutional policies, including the right to negotiate prices, strict compliance mandates, and procedures for late or incomplete submissions.