Objectives

The primary objective of this tender is to procure compliant adaptor catheter plugs for clinical use at Greys Hospital. The procurement seeks qualified suppliers capable of delivering high-quality medical accessories efficiently while adhering to KwaZulu-Natal Department of Health supply chain protocols, regulatory standards, and preferential procurement frameworks.

Scope

The scope encompasses the supply of twenty (20) units of large adaptor catheter plugs. Deliveries must be made directly to Greys Hospital in Pietermaritzburg. This is a standard goods quotation valued below the R1,000,000 threshold, with a quotation validity period of ninety (90) days. Successful bidders will be contracted to provide new, unused products that fully meet clinical specifications and provincial health procurement requirements.

Technical Requirements

• Product Specifications: Items must exactly match "Adaptor Catheter Plug Large," adhere to ISO quality standards, and be supplied in packs of twelve (12) units per box.
• Regulatory Licensing: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Sample Verification: Physical samples may be requested from the top three highest-scoring bidders for quality assessment. A compulsory sample register must be completed upon submission.
• Mandatory Documentation: Quotations must utilise official, unaltered government forms. Required submissions include the Official Price Page, Bidder’s Disclosure (SBD 4), General and Special Conditions of Contract, Preference Points Claim Form (SBD 6.1), and the Specification Form.
• Delivery & Pricing: Bidders must specify a clear delivery timeframe. All prices must remain firm for the ninety-day validity period and must include delivery costs and VAT (if registered).

Skills Requirements

No specialised technical or labour skills are explicitly required. Suppliers must demonstrate standard commercial and logistical competencies, including inventory control, timely delivery, regulatory compliance, and accurate completion of public sector procurement documentation. Proficiency in maintaining active Central Supplier Database (CSD) registration and SARS tax clearance status is essential for qualification.

Notable Terms & Conditions

SAHPRA Licensing: A mandatory regulatory requirement ensuring that all medical device suppliers are legally authorised by South Africa’s health regulator to handle, distribute, or manufacture clinical equipment.

80/20 Preference Point System: An evaluation model allocating eighty points to competitive pricing and twenty points to socio-economic goals. Full points are awarded to enterprises at least fifty-one percent owned by Black People, supported by a BBBEE verification certificate or sworn affidavit.

Four-Stage Evaluation Process: A strict compliance framework where quotations are filtered through administrative checks, specification compliance, sample verification, and final scoring. Failure at any stage results in automatic disqualification without further consideration.

Delay Penalties & Restriction Clauses: Late deliveries incur financial penalties calculated at the prevailing prime interest rate per day. The purchaser retains the right to terminate contracts for default and impose restriction penalties that may prohibit non-compliant suppliers from engaging with the public sector for up to ten years.

CSD & Tax Compliance Verification: Mandatory digital validation through the National Treasury’s Central Suppliers Database and SARS. Suppliers with inactive or non-compliant tax statuses will be rejected regardless of pricing or technical merit.