Tender Summary

Objectives

The primary objective is to procure and deliver clinically suitable tubular elastic bandage support stockings to Grey’s Hospital. The procurement aims to secure a reliable, compliant, and cost-effective supply of medical consumables while adhering to public sector preferential procurement policies and regulatory standards.

Scope

The tender covers the supply of 40 rolls of Bandage Support Tubular Elastic Tubigrip. Required specifications include white latex material, 10cm width (Size F), large dimensions, intended for knee or thigh support. Delivery must be made directly to the hospital facility. The quotation validity period is 90 days, with no fixed contract duration. All quoted prices must be fully inclusive of delivery costs and applicable taxes.

Technical Requirements

• Product Specifications: Goods must match the detailed specification sheet (tubular elastic bandage support, white, 10cm Size F, large, for knees/thighs) and comply with relevant South African National Standards (SANS/SABS) where applicable.
• Quality & Shelf Life: Only new, unused products are accepted. All items must have a minimum remaining shelf life of six months from the date of delivery.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Administrative Documentation: Complete submission of official quotation forms, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and proof of Central Suppliers Database (CSD) registration with verified tax clearance is mandatory.
• Sample Verification: While not initially compulsory, the highest-scoring responsive bidders may be formally requested to submit physical samples for quality inspection. Failure to provide samples when requested results in disqualification.

Skills Requirements

As this is a goods-supply procurement rather than a service or construction contract, no specialised professional or technical skills are mandated. Suppliers must demonstrate standard commercial and operational capabilities, including:

• Efficient inventory management and logistics coordination for timely hospital delivery.
• Proficiency in navigating public sector procurement documentation and compliance frameworks.
• Familiarity with healthcare supply chain protocols and SAHPRA regulatory requirements.
• Ability to manage performance security, warranty obligations, and penalty clauses in accordance with government contract conditions.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for socio-economic goals. Full preference points are awarded to enterprises at least 51% owned by Black people, supported by a BBBEE verification certificate or sworn affidavit.
• SAHPRA Licensing: A mandatory regulatory requirement ensuring all medical device suppliers meet national safety, quality, and distribution standards before participating in public health procurement.
• Conditional Sample Submission: An evaluation stage where top-scoring bidders may be emailed a formal request to submit physical product samples. This ensures real-world quality verification before final award.
• Performance Penalties & Termination: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day. The procuring institution reserves the right to terminate contracts for default, non-compliance, or fraudulent practices, which may result in temporary exclusion from future public sector tenders.
• CSD & Tax Compliance Verification: Suppliers must maintain an active tax clearance status verified through the Central Suppliers Database. Non-compliant tax records automatically render quotations invalid, aligning with National Treasury directives.