Objectives

The primary objective is to procure high-quality, sterile Foley catheters for clinical use in urology and paediatric surgery at Grey’s Hospital. The tender ensures reliable medical supply, strict adherence to national health product regulations, cost-effective pricing, and alignment with provincial preferential procurement policies.

Scope

The scope encompasses the supply, delivery, and full documentation of specified Foley catheter types to Grey’s Hospital. Bidders must provide products in compliant packaging, meet all technical specifications, submit mandatory regulatory and compliance records, and participate in a sample verification process if shortlisted. Delivery must occur within agreed timeframes, with all associated costs included in the quoted price. The contract operates under standard government general and special conditions, covering warranty, inspection rights, performance security, and penalty clauses for delays or non-compliance.

Technical Requirements

• Material & Design: All catheters must be 100% silicone, two-way, and sterile.
• Specifications:
  • 6FG Paediatric (2mm/1.5ml balloon, 31cm length)
  • 8FG Paediatric
  • 10FG Paediatric
  • 16FG Urethral (5ml bulb)
  • 18FG Urethral (5ml bulb)
• Packaging: Supplied in boxes of 10 units each.
• Quality Standards: Products must be new, unused, and valid for a minimum of six months upon delivery. Expired or second-hand items are strictly prohibited.
• Regulatory Compliance: Bidders must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising manufacture, import, export, or wholesale distribution of medical devices.
• Documentation: Complete submission of all mandatory returnable forms, including bidder disclosure, preference claims, tax clearance verification, and Central Suppliers Database (CSD) registration.
• Sample Verification: Shortlisted bidders may be formally requested to submit physical samples for independent testing against the attached specification.

Skills Requirements

No specialised clinical or engineering skills are required. The tender evaluates commercial and logistical capability. Successful bidders must demonstrate:

• Proven capacity to source, store, and transport medical-grade consumables while maintaining sterility and shelf-life integrity.
• Administrative proficiency in preparing compliant quotation packages, including accurate pricing, tax documentation, and CSD verification.
• Understanding of public procurement frameworks, including preference point allocation, contract conditions, and audit readiness.
• Ability to respond promptly to sample requests, clarification notices, and delivery schedules without compromising product quality or contractual timelines.

Explanation of Unusual or Complicated Terms

• Foley Catheter / 2-Way / FG: A flexible urinary drainage tube. “Two-way” indicates dual lumens: one channel drains urine, while the second inflates a retention balloon to secure placement. “FG” denotes French Gauge, a standard metric for catheter diameter (higher number equals larger diameter).
• SAHPRA Licence: Mandatory regulatory approval from South Africa’s health products authority, ensuring the supplier is legally permitted to handle, distribute, or manufacture medical devices.
• 80/20 Preference Point System: A public procurement scoring model where 80 points are awarded for price competitiveness and 20 points for socio-economic transformation, specifically granted to companies with at least 51% Black ownership.
• CSD & SARS PIN Verification: Central Suppliers Database and South African Revenue Service tax clearance checks used to confirm supplier legitimacy, financial standing, and compliance before contract award.