Tender Summary: Supply and Delivery of PPE

Objectives

The primary objective is to procure and deliver high-quality Personal Protective Equipment (PPE) to support infection prevention, control, and clinical safety protocols at Itshelejuba Hospital within the KwaZulu-Natal Department of Health.

Scope

The procurement covers a single, one-off supply and delivery contract. The required items include:

• PAPR (Powered Air Purifying Respirator) – 4 units
• Surgical Hood/Balaclava (All-in-One) – 1 box of 100
• Large Goggles – 1 packet of 50
• XXL Coverall (All-in-One) – 1 box of 25
• XXL Surgical Scrubs – 1 box of 50
• Full Face Shield (All-in-One) – 1 box of 20
• Surgical Clogs (Size 9) – 4 pairs

All goods must be delivered to the designated hospital facility. Pricing must be firm, inclusive of all delivery costs, and valid for 90 days. Value Added Tax applies only if the bidder is a registered VAT vendor.

Technical Requirements

• Products must be new, unused, and free from manufacturing defects, conforming to relevant SANS/SABS standards where applicable.
• Expired or second-hand items are strictly prohibited. All products must retain a minimum shelf life of six months upon delivery.
• Bidders must submit physical samples of the offered products on or before the closing date for specification verification. Samples will be retained if the bid is awarded.
• Specific item features include: anti-fog and full-coverage goggles; fluid-resistant, tear-resistant, and anti-static surgical hoods; breathable, tear-resistant coveralls with sealed seams, front zipper flap, and attached boots; polycarbonate face shields with anti-fog coating and adjustable headbands; and fully autoclavable, non-slip surgical clogs.
• Quotations must be completed using official government forms without retyping. All mandatory compliance documentation must be attached to avoid disqualification.

Skills and Experience Requirements

• Bidders must be registered on the Central Suppliers Database (CSD) with verified tax compliance status.
• No history of contract default, failure to deliver without acceptable justification, or placement on the Register for Tender Defaulters.
• Proven operational and logistical capacity to execute the order within the stipulated delivery timeframe.
• B-BBEE status verification certificate or sworn affidavit required to claim preference points.
• Financial stability and supply chain capability to sustain a single-delivery contract without unauthorized subcontracting.

Key Terms and Unusual Requirements

• PAPR (Powered Air Purifying Respirator): A battery-operated respiratory protection device that uses a motor and HEPA filter to continuously supply clean air to the wearer via a hood or mask. It is specifically required for high-risk isolation unit procedures where standard masks are insufficient.
• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific transformation goals. Full points are awarded to companies with at least 51% Black ownership.
• Cover-Quoting Prohibition: Submitting multiple quotations under different company names or entities for the same bid constitutes fraud and results in immediate disqualification and potential sector restriction.
• Performance Security: The successful bidder may be required to provide a bank guarantee or certified cheque within 30 days of contract award to secure履约 obligations.
• Delay Penalties: Late delivery incurs daily financial penalties calculated at the current prime interest rate until actual performance, alongside the purchaser's right to source substitute goods at the supplier's expense.