Objectives

To procure and deliver the most current edition of official contract books to the Nelson Mandela Bay Municipality’s Supply Chain Management unit, ensuring full compliance with municipal procurement frameworks, general conditions of purchase, and national preferential procurement regulations.

Scope

The tender covers the supply and delivery of one (1) unit/set of the latest edition contract books. Delivery is required at the designated SCM Acquisitions facility in Gqeberha. The entire bidding process, including documentation submission and pricing, must be conducted exclusively through the municipality’s digital procurement platform.

Technical Requirements

• Provide the latest edition of contract books that strictly match the municipality’s official specifications.
• Upload a fully completed pricing schedule to the Informal Tender Portal before the stipulated closing date and time; failure to comply will result in automatic disqualification.
• Submit all tender responses digitally via the online portal; fax submissions will not be accepted.
• Ensure all quoted prices remain valid for a minimum period of thirty (30) days from the tender issue date.
• Successfully register on the Nelson Mandela Bay Supplier Database prior to contract award.
• Comply with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.

Skills Requirements

No specialized technical, engineering, or trade qualifications are explicitly mandated. However, bidders must demonstrate competent administrative and digital procurement capabilities, including proficiency in navigating online tender portals, accurate financial documentation, and strict adherence to public sector supply chain compliance protocols. Familiarity with municipal procurement workflows and electronic bid submission systems is essential.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring framework aligned with South African procurement law, allocating eighty percent (80%) of evaluation points to price competitiveness and twenty percent (20%) to Broad-Based Black Economic Empowerment (B-BBEE) status.
• Informal Tender Portal: The municipality’s centralized digital platform for managing low-to-medium value procurement bids, requiring complete online submission without physical or fax alternatives.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration registry that all prospective contractors must join to qualify for municipal contracts, service delivery, and payment processing.