Objectives

The primary objective of this tender is to restore the full operational functionality of two electrical tow tractors (Tow Tractor No. 6 and Tow Tractor E280B, Serial No. 1181945) at the Victoria Mxenge Hospital facility, ensuring compliance with occupational health and safety standards.

Scope of Work

• Execute targeted mechanical repairs and maintenance on the specified tow tractors.
• Replace pulleys and drive belts on Tow Tractor No. 6.
• Replace the front wheel and rim assembly (solid non-marking tire) on Tow Tractor E280B.
• Supply all necessary materials, components, labour, and transportation required to complete the works.
• Complete the project within a one-calendar-month timeframe (20 working days), operating on consecutive working days without interruption.
• Provide statutory warranties: twelve months for newly replaced items and six months for completed repairs.

Technical Requirements

• Strict compliance with the attached specification document is mandatory; failure to indicate compliance results in disqualification.
• Submission of official authorization letters from original equipment manufacturers (Cushman and Mortec) confirming the bidder’s right to service their equipment.
• Registration with the Construction Industry Development Board (CIDB) under category 1ME.
• Provision of pro forma invoices detailing all quoted materials prior to contract execution.
• Maintenance of a comprehensive safety file, including risk assessments, organograms, legal appointments, and client safety specifications.
• Daily completion and sign-off of job cards, alongside a detailed work plan outlining daily tasks, areas of work, and consecutive dates.
• All supplied materials must be new, unused, and valid for a minimum of six months. Generic terms such as “consumables” or “sundries” are prohibited in the Bill of Quantities.
• Invoicing will be conducted on a cost-proven basis, strictly capped at the original quoted amount, with credit notes issued for any unutilised funds.

Skills and Qualification Requirements

• All personnel assigned to work on the electrical vehicles must submit relevant professional qualifications and competency accreditation.
• Staff must possess valid medical surveillance certificates and fitness certificates permitting them to perform the required duties.
• The principal contractor or project leader must attend mandatory safety inductions, site handovers, and after-service report discussions.
• Labour rates and classifications (artisans, technicians, apprentices, semi-skilled, and unskilled workers) must align with the prescribed tariff schedules.

Unusual or Complicated Terms Explained

• Cost-Proven Basis Invoicing: Payments are calculated based on actual verified costs incurred during the project, but cannot exceed the initial quoted total. Any remaining budget must be formally returned via a credit note.
• Pro Forma Invoice Requirement: Bidders must submit preliminary invoices before the sale is finalized, clearly listing item types, quantities, unit prices, and associated logistics costs for transparency and verification.
• OEM Authorization Mandate: Only bidders with documented permission from the original equipment manufacturers may participate, ensuring warranty validity and technical compliance.
• Consecutive Working Days & Daily Job Cards: Work must proceed without breaks across the 20-day period. Each day requires a formally signed job card recording times in/out, materials used, and labour hours, reviewed by hospital maintenance officials.
• District Preference Points: Twenty preference points are allocated specifically to enterprises physically located within the EThekwini district to support local economic development.