Objectives

The primary objective is to secure a once-off supply of 24 units of adult and paediatric probiotic supplement containers fitted with droppers for Port Shepstone Hospital. The procurement aims to ensure a reliable, compliant delivery of health supplements that meet stringent quality, safety, and regulatory standards for both adult and child populations.

Scope

The scope covers the complete supply, packaging, and delivery of the specified probiotic containers to the hospital's Supply Chain Management department. Deliveries must be made during designated office hours (07:30 to 15:00), excluding weekends and public holidays. The supplier must provide all mandatory compliance documentation, including regulatory licences, quality certifications, and proof of prior delivery experience in public or private health facilities. Shortlisted bidders may also be required to submit physical samples for evaluation.

Technical Requirements

• Product Specifications: Containers must hold 10–20ml, feature a spray/dropper mechanism, and contain prebiotic supplements at 1 kcal/ml. Formulations must be suitable for adults and children.
• Labeling & Documentation: Each unit must clearly display batch/lot numbers, manufacturing and expiry dates, manufacturer contact details, recommended dietary allowance, ingredients, and allergen information. The quoted shelf life must be explicitly stated.
• Quality & Regulatory Compliance: Suppliers must provide SABS/SANS certification or equivalent quality documentation. A valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices is mandatory.
• Administrative & Compliance Documents: Submission of updated CIPC registration, B-BBEE status verification (or sworn affidavit for EMEs/QSEs), Central Supplier Database (CSD) compliance report, and tax clearance confirmation are required.
• Sample Submission: Up to three highest-scoring bidders may be requested to submit physical samples within three working days of notification. Samples will be evaluated against specifications, and non-compliant submissions will result in disqualification.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate:

• Proven experience in supplying pharmaceutical or health-related products to public healthcare facilities.
• Competent logistics and supply chain management capabilities to ensure timely, undamaged delivery within prescribed timeframes.
• Thorough understanding of South African health product regulations, including SAHPRA compliance and SABS/SANS quality standards.
• Ability to accurately prepare and submit all mandatory administrative, financial, and technical documentation without errors.

Notes on Unusual or Complicated Terms

• SAHPRA Licensing: Authorisation from the national health regulator required to legally handle, distribute, or manufacture medical devices and supplements in South Africa.
• SABS/SANS Certification: Verification that products meet nationally recognised South African Bureau of Standards quality and safety benchmarks.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated to price competitiveness and 20 points to specific transformation goals (in this case, prioritising South African-owned enterprises).
• Anti-Cover Quoting Policy: Strict prohibition against multiple related entities submitting competing bids for the same contract; doing so constitutes fraud and results in immediate disqualification.
• Sample Evaluation Process: Physical product testing is mandatory for top-ranked bidders. Failure to submit compliant samples within the stipulated timeframe halts progression in the evaluation process.