Objectives

The primary objective of this tender is to appoint a qualified supplier capable of providing essential administrative and clinical stationery items to support daily operational workflows at St Apollinaris Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure consistent availability of compliant, high-quality stationery while promoting local economic participation through structured preference mechanisms.

Scope

The tender covers a one-off supply and delivery of five specific stationery categories to designated hospital storage locations:

• Covers for health services (48 packets)
• Surgical appliance forms, A4 size (9 packets)
• Daily diet sheet books (24 units)
• Flat file fasteners, 8cm (30 boxes)
• File dividers, Tokai plain colour pink and blue (9 packets)

All items must be delivered directly to the hospital premises. The contract is executed as a single transaction with no automatic renewal provisions.

Technical Requirements

• All products must strictly adhere to the attached specification sheets and hold SABS/SANS/CKS approval. Compliance certificates must be provided upon request.
• Supplied goods must be brand new, unused, and retain a minimum shelf life of six months from the date of delivery.
• Quotations must be submitted using official, unaltered government quotation forms. Retyping, redrafting, or using correcting fluid is prohibited. Any manual alterations must be initialed.
• Bidders must be actively registered on the Central Suppliers Database (CSD) with a verified tax compliance status.
• Pricing must be firm, inclusive of all applicable taxes and full delivery costs, and remain valid for ninety days.
• Evaluation follows a mandatory three-stage process: administrative compliance verification, specification adherence confirmation, and price/preference scoring.
• Successful suppliers may be required to provide performance security within thirty days of award notification.

Skills Requirements

No specialized technical, engineering, or professional qualifications are mandated. Suppliers must demonstrate standard commercial and logistical competencies, including inventory sourcing, quality assurance, reliable transportation, accurate documentation handling, and familiarity with public sector procurement compliance. Prior experience supplying healthcare or institutional stationery is advantageous but not compulsory.

Explanation of Key Terms

• 80/20 Preference Point System: A procurement scoring methodology where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals. In this tender, the twenty points are reserved for enterprises manufacturing within the KwaZulu-Natal province.
• Central Suppliers Database (CSD): A national repository managed by National Treasury that verifies supplier legitimacy, financial stability, and tax clearance status. Active registration is mandatory for bid consideration.
• Standard Bid Documents (SBDs): Official government forms required by National Treasury regulations. SBD4 covers bidder disclosure and conflict-of-interest declarations, while SBD6.1 is used to claim preference points for specific goals.
• Firm Pricing & Six-Month Validity Clause: Quoted prices cannot be adjusted during contract execution, and all delivered goods must have at least six months of remaining shelf life to prevent expired product acceptance.
• Penalty & Warranty Provisions: Late deliveries incur financial penalties calculated using the current prime interest rate. Supplied goods carry a standard warranty against defects in materials or workmanship for twelve months post-delivery.