Objectives

The primary objective of this quotation is to secure a qualified supplier for the once-off provision and delivery of standardized uniforms and protective workwear to the Edumbe Community Health Centre. The procurement aims to ensure clear staff identification, workplace safety, and operational readiness across clinical, administrative, kitchen, transport, security, and maintenance departments.

Scope

The scope covers the supply and delivery of a comprehensive range of apparel and footwear as outlined in the bill of quantities. Items include safety shoes, parabellum shoes, water boots, male and female trousers, skirts, lab coats, chef jackets and trousers, freezer jackets, long-sleeve shirts, v-neck jerseys, golf t-shirts, boiler suits, navy dresses, caps, ties, epaulets, straw hats, and belts. Quantities are specified per item and size, with all goods to be delivered to the centre’s designated location in Paulpietersburg, KwaZulu-Natal.

Technical Requirements

• Material & Construction: Strict adherence to specified fabrics is mandatory. Examples include 100% cotton or flame-resistant material for chef and lab coats, stretch cotton for female attire, poly-cotton twill for hats, and a Trevira/wool blend for epaulets. Safety footwear must feature steel toe caps, anti-slip/oil-resistant soles, and meet SABS/NRCS standards.
• Branding & Identification: Specified garments must be professionally embroidered with the KwaZulu-Natal Department of Health logo. Epaulets require gold braid stripes and departmental insignia.
• Quality & Compliance: All goods must be new, unused, and free from defects. Products must have a minimum shelf-life validity of six months upon delivery. Second-hand or expired items are strictly prohibited.
• Samples: Physical samples of all offered items must be delivered to the facility on or before the submission deadline for verification against specifications.
• Packaging & Delivery: Items must be packed to prevent damage during transit. All delivery costs must be included in the quoted price, with delivery to the prescribed site.

Skills & Capability Requirements

Bidders must demonstrate proven capability in sourcing, manufacturing, or distributing specialized healthcare and institutional uniforms. Required competencies include strict quality control to meet SABS and material specifications, efficient logistics management for timely once-off delivery, and proficiency in public sector procurement compliance. Suppliers must be registered on the Central Supplier Database (CSD), hold valid tax clearance status, and possess the administrative capacity to complete mandatory returnable documents.

Notable Procurement Terms

80/20 Preference Point System: This is a South African public procurement scoring model where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full preference points are awarded exclusively to enterprises that are at least 100% owned by Black African women.

Standard Bid Documents (SBD): Bidders must submit official government forms, including SBD 4 (Disclosure of Interest) to declare any conflicts regarding state employment, and SBD 6.1 (Preference Points Claim Form) to substantiate ownership claims. Failure to submit these renders the quotation non-responsive.

Performance Penalties: Delays in delivery incur financial penalties calculated at the current prime interest rate per day. The purchaser reserves the right to terminate the contract for default, impose restriction penalties, or procure substitute goods at the supplier’s expense if specifications are not met or performance fails.