Objectives

The primary objective of this tender is to procure and supply 200 units of pediatric giving sets to Ngwelezana Hospital, operating under the KwaZulu-Natal Department of Health. These medical devices are specifically intended for clinical use in the Pediatric Burns Unit to facilitate the safe and controlled administration of intravenous fluids and medications.

Scope

The procurement covers a once-off supply of goods delivered directly to the hospital’s designated location. The contract encompasses product delivery, compliant packaging, and adherence to all specified medical device standards. The successful bidder will be responsible for timely delivery, submission of required regulatory and administrative documentation, and provision of post-delivery warranty support. Evaluation follows a structured three-stage process: administrative and mandatory compliance verification, technical specification adherence, and a final scoring phase utilising an 80/20 preference point system (80% price, 20% specific goals).

Technical Requirements

• Product Specification: Pediatric administration infusion set (intravenous set without needle)
• Flow Rate: 60 drops per unit
• Packaging: Supplied in boxes containing 100 units each
• Condition & Validity: Items must be brand new, unused, and free from defects. Expired or second-hand products are strictly prohibited. All supplies must retain a minimum shelf life of six months from the date of delivery
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices
• Quality Standards: Goods must conform to recognised quality benchmarks and any applicable South African National Standards (SANS/SABS)
• Warranty: The supplier warrants that goods are free from design, material, or workmanship defects for twelve months after delivery or eighteen months after shipment, whichever occurs first
• Samples: The procuring institution reserves the right to request physical samples for evaluation; failure to provide them when required will result in disqualification

Skills Requirements

This tender focuses on the supply of medical consumables rather than specialised professional services. Consequently, no dedicated technical or engineering skills are mandated. However, bidders must demonstrate operational capacity in healthcare supply chain management, including proficiency in handling sterile or sensitive medical devices, coordinating timely deliveries to public health facilities, and managing inventory logistics. Suppliers should also possess strong administrative capabilities to navigate public sector procurement processes, maintain Central Supplier Database (CSD) registration, ensure tax compliance, and manage warranty claims efficiently.

Key Procurement Terms & Conditions

SAHPRA Licensing: A mandatory regulatory requirement confirming the supplier is legally authorised by South Africa’s health products regulator to trade in medical devices. This ensures all supplied equipment meets national safety and efficacy standards.

80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals, specifically promoting South African-owned enterprises. Proof of ownership and BBBEE status must be submitted to claim these points.

CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which serves as the official repository for verifying supplier legitimacy, tax compliance, and historical performance before contract award.

Firm Pricing & Delivery: Quoted prices must remain fixed for the 90-day validity period and must include all delivery costs to the specified hospital location. Late submissions or non-compliant documentation will result in immediate disqualification.