Objectives

The primary objective is to procure and deliver a single unit of a therapeutic bubble tube integrated with a fish feature. The equipment is intended for sensory stimulation in both children and adults at Ngwelezane Hospital, specifically designed to assist with visual tracking development and occupational therapy interventions.

Scope

The procurement encompasses the one-off supply, transportation, and handover of the specified bubble tube to Ngwelezane Hospital. The contract is strictly time-sensitive, mandating delivery within fifteen working days (three weeks) from the date of award. The quotation validity period is set at ninety days, and the engagement is structured as a single delivery event without recurring maintenance or service obligations.

Technical Requirements

• Dimensions: 120 cm in length by 12 cm in diameter
• Material: Transparent plastic construction
• Functionality: Must incorporate an operational fish mechanism for sensory and visual tracking stimulation
• Condition: Only new, unused units are acceptable; expired, second-hand, or refurbished products are strictly prohibited
• Quality Standards: Must conform to applicable South African National Standards (SANS/SABS) where relevant
• Warranty: Supplier guarantees freedom from defects in design, materials, and workmanship for twelve months post-delivery or eighteen months from shipment, whichever concludes first
• Evaluation: A physical sample may be requested by the procuring authority for verification against specifications prior to final adjudication

Skills Requirements

This tender does not require specialized technical, clinical, or professional skills, as it pertains exclusively to the supply of a standardized therapeutic device. Bidder success relies on standard supply chain management capabilities, including logistics coordination, documentation compliance, warranty fulfillment, and adherence to strict delivery timelines. No installation, commissioning, or training services are mandated.

Notable Terms & Conditions

Several regulatory and procedural requirements apply to this procurement:

• SAHPRA Authorization: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority. This regulatory body oversees the legal manufacture, wholesale, and distribution of medical devices in South Africa, ensuring all supplied therapeutic equipment meets national safety and quality standards.
• 80/20 Preference Point System: Evaluation uses a weighted scoring model allocating eighty points to price competitiveness and twenty points to specific socio-economic goals. Points for the latter are primarily awarded to verified South African-owned enterprises to promote economic transformation.
• Central Suppliers Database (CSD): Mandatory registration and active verification status on the national supplier database are compulsory for eligibility. Failure to maintain valid CSD status results in automatic disqualification.
• Performance Security & Delay Penalties: Successful bidders may be required to furnish performance security. Late deliveries incur financial penalties calculated at the prevailing prime interest rate per day of delay, with the purchaser retaining the right to terminate the contract and source substitutes if delays persist.
• Disclosure & Compliance: Strict declaration of interest, tax clearance validation, and anti-collusion provisions are enforced. Misrepresentation or failure to disclose relationships with public sector officials leads to immediate disqualification and potential restriction from future public sector contracts.