Objectives

The primary objective of this tender is to procure a reliable supply of 4,000 units of adult cannular nasal prongs for surgical use at Ngwelezane Hospital. The procurement aims to secure compliant, high-quality medical devices while adhering to provincial health supply chain management policies, ensuring timely delivery, and promoting socio-economic transformation through structured preference scoring.

Scope

• Item: Cannular Nasal Prongs (Adult)
• Quantity: 4,000 units
• Contract Type: Once-off supply agreement
• Validity Period: 90 days from closing date
• Delivery Window: Maximum of three weeks (15 working days) from contract award
• Delivery Location: Ngwelezane Hospital, KwaZulu-Natal
• Cost Inclusions: All transportation, handling, and delivery costs must be factored into the quoted price

Expired or second-hand products are strictly prohibited. All supplied items must retain a minimum shelf life of six months upon delivery.

Technical Requirements

• Products must be new, unused, and conform to the hospital's detailed specification sheet regarding size, material, colour, and packaging configuration.
• Goods must comply with applicable South African National Standards (SANS/SABS) where referenced.
• Packaging must protect against damage, deterioration, and extreme transit conditions, with clear marking and documentation as specified in the contract.
• The procuring facility reserves the right to request physical samples for independent testing and specification verification. All testing and inspection costs are borne by the bidder.
• Failure to confirm compliance with the specification or inability to provide requested samples when called upon will result in immediate disqualification.

Skills and Qualification Requirements

• Regulatory Licensing: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Corporate Registration: Updated Companies and Intellectual Property Commission (CIPC) registration documents are mandatory.
• Tax & Supply Chain Compliance: Proof of tax clearance via the Central Supplier Database (CSD) and submission of all prescribed Standard Bidding Document (SBD) forms, including disclosure of interest and preference claims.
• Financial & Administrative Readiness: Ability to meet general and special conditions of contract, including performance security, warranty obligations, and penalty acceptance for delayed delivery.

Notable Terms and Conditions

This tender utilises several standard but critical public procurement mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for specific socio-economic goals. The 20 points are exclusively allocated to verified South African-owned enterprises, requiring submission of a CIPC ownership certificate.
• SAHPRA Licensing: Nasal prongs are classified as regulated medical devices. The SAHPRA licence ensures that suppliers meet national safety, quality, and distribution standards before products enter public healthcare facilities.
• Strict Delivery Penalty Clause: Delays beyond the 15-working-day window trigger financial penalties calculated at the current prime interest rate per day of delay. Repeated or severe delays may lead to contract termination and supplier restriction from future public sector contracts.
• Sample Retention Policy: If samples are requested and provided, winning bidders' samples will be retained by the hospital for reference. Unsuccessful bidders must collect samples within three months or forfeit them.
• Form Integrity: Quotation documents must be submitted on official, unaltered forms. Retyped or modified documents will be deemed non-responsive and rejected.