Objectives

The primary objective of this tender is to secure a reliable, once-off supply of double-port humidifier bottles designated for surgical use at Ngwelezana Hospital. The procurement aims to maintain uninterrupted clinical operations while complying with provincial health supply chain protocols and public sector preferential procurement legislation.

Scope

The tender covers the supply of 2,000 units of humidifier bottles double port. The contract is structured as a single delivery event with a strict maximum delivery period of fifteen working days from award. All supplied goods must be brand new, unused, and retain a minimum shelf-life validity of six months upon delivery. The estimated contract value falls within the R1,000,000 quotation threshold, triggering the standard 80/20 preference point evaluation framework.

Technical Requirements

• Goods must strictly adhere to the attached surgical specification document and meet a minimum quality standard rated as "Good".
• Products must comply with applicable South African National Standards (SANS/SABS) where relevant.
• Bidders must submit mandatory administrative documentation, including updated CIPC registration certificates, a valid SAHPRA license authorizing the manufacture, wholesale, or distribution of medical devices, and verified tax compliance status via the Central Suppliers Database (CSD).
• Quotations must be completed on official, unaltered government forms bearing original signatures. Retyped or modified documents will be disqualified.
• The procuring authority reserves the right to request physical samples for specification verification. All testing and sample provision costs are borne by the bidder.

Skills Requirements

This is a direct supply-of-goods procurement; therefore, no specialized professional or clinical skills are mandated. Bidders must demonstrate standard commercial and logistical competencies, including inventory management, regulated medical device distribution, customs and tax compliance, and efficient last-mile delivery coordination. Financial capacity to sustain stock holding and fulfill the tight delivery window is implicitly required.

Notable Terms & Conditions

• SAHPRA Licensing: The South African Health Products Regulatory Authority license is compulsory for all entities handling medical devices. This ensures every supplied unit meets national safety, efficacy, and traceability regulations before entering healthcare facilities.
• 80/20 Preference Point System: Twenty percent of the total evaluation score is reserved for specific socio-economic goals, specifically promoting South African-owned enterprises. Bidders must submit CIPC ownership certificates to claim these points; failure to provide proof results in zero allocation for this category.
• Prime Interest Penalty Clause: Any delay beyond the agreed delivery period triggers automatic financial deductions calculated at the current prime interest rate per day. Repeated delays may lead to contract cancellation and supplier restriction from future public sector contracts.
• Cover-Quoting Prohibition: Submitting multiple quotations under different business entities for the same bid is classified as cover-quoting. This is treated as fraudulent conduct, resulting in immediate disqualification, contract termination, and potential criminal prosecution.
• Warranty & Inspection Rights: A twelve-month warranty covers defects in design, materials, or workmanship. The purchaser retains full inspection and audit rights; rejected goods must be replaced immediately at the supplier's expense.