Objectives

The primary objective of this tender is to secure a reliable, one-off supply of sterile, medical-grade urinary drainage equipment to support clinical operations at Ladysmith Regional Hospital. The procurement aims to improve patient outcomes by providing infection-control-compliant drainage solutions for urinary incontinence, post-surgical recovery, and related medical conditions.

Scope

The scope encompasses the supply and delivery of 5,000 units of 2-litre closed-circuit urine drainage bags. The contract is structured as a once-off transaction with a quotation validity period of 90 days. Successful bidders are responsible for transporting all goods to the designated hospital facility, with all logistics and delivery costs fully incorporated into the quoted price. The evaluation and award process will follow the KwaZulu-Natal Department of Health’s standard supply chain management protocols.

Technical Requirements

• Product Specifications: Each unit must be a 2-litre (2000ml) capacity bag, designed as a closed-circuit system, double-ended with a T-value connector, sterile, and intended for single use.
• Quality & Shelf Life: All supplied items must be brand new, unused, and represent the most recent manufacturing models. Products must retain a minimum validity period of six months upon delivery; expired or second-hand goods are strictly prohibited.
• Regulatory Compliance: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Standards & Packaging: Goods should comply with applicable SABS/SANS standards where available. Packing must protect against damage during transit and meet all hospital receiving requirements.
• Submission Format: Quotations must be completed on official, unretyped forms and submitted physically before the closing deadline. Late or incomplete submissions will be rejected.

Skills & Qualification Requirements

• Regulatory Licensing: Demonstrated possession of an active SAHPRA medical device distribution/manufacturing licence.
• Supplier Registration: Verified Central Suppliers Database (CSD) registration with a compliant status report.
• Financial & Tax Standing: Current tax clearance documentation or SARS PIN, along with VAT registration certificates (if applicable).
• Transformation Compliance: Valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs), plus a fully completed preference point claim form.
• Administrative Competence: Ability to accurately compile, sign, and submit all mandatory returnable documents, including bidder disclosure declarations, compliance checklists, and official price schedules within strict procedural timelines.

Key Terms & Clarifications

• Closed-Circuit System: A sealed urinary drainage configuration that prevents backflow of urine into the patient’s bladder, significantly lowering the risk of catheter-associated urinary tract infections compared to traditional open drainage setups.
• Double-Ended with T-Value: Refers to a drainage bag featuring two access ports connected via a T-shaped valve. This design enables healthcare professionals to collect sterile urine samples or perform bladder irrigations without disconnecting the catheter or compromising the closed system.
• 80/20 Preference Point System: Evaluation awards 80 points based on competitive pricing and 20 points exclusively to enterprises that are at least 100% black African-owned. Failure to submit supporting proof results in zero points but does not automatically disqualify the bid.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, subsidiary, or related entities constitutes fraudulent activity. Such practices trigger immediate disqualification and may result in temporary bans from public sector procurement.
• Performance Penalties: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Material breaches, corruption, or failure to meet contractual obligations may lead to contract termination, claims for replacement costs, and placement on the National Treasury Register for Tender Defaulters.