Objectives

The primary objective is to procure and deliver a one-off supply of 323 standardized workwear items for laundry personnel, main kitchen staff, and clinical support staff across designated KwaZulu-Natal Provincial Health facilities. The tender aims to ensure staff receive durable, hygienic, and professionally branded uniforms that meet occupational health, safety, and institutional dress code standards.

Scope

The scope encompasses the manufacturing, supply, and delivery of 323 units across multiple garment and footwear categories. Items include navy and white skirts, dresses, and trousers; white short-sleeve shirts; navy raincoats and cardigans; male V-neck jerseys; white two-piece boiler suits; bib aprons; pink maid uniforms; and black safety/parabellum shoes. All items must be delivered to Mseleni Hospital and specified clinics according to a detailed size breakdown. The contract is a single delivery with a 90-day quotation validity period.

Technical Requirements

• Material Composition: Most garments must use a 65% cotton / 35% polyester blend. Boiler suits require 200gsm poly-cotton fabric, while the navy jersey must be acrylic. Safety shoes require a 100% rubber SABS-compliant sole and full-grain leather uppers.
• Design & Construction: Dresses must follow a 7-panel princess cut with side and breast pockets. Boiler suits require a basic cut, elasticated waistbands, triple-stitched seams, and clean-finished hems. Aprons must be full-bib designs with adjustable neck straps and pen slots.
• Branding & Marking: Selected items (boiler suits, navy jersey, bib aprons) must feature the official KwaZulu-Natal Department of Health logo. All garments must display clear, permanent size labels.
• Quality & Durability: Products must be new, unused, and comply with relevant SANS/SABS standards. White aprons must withstand industrial washing at 85°C. Expired or second-hand goods are strictly prohibited.
• Packaging & Delivery: Items must be packed to prevent damage during transit and delivered fully inclusive of all costs to the prescribed destination.

Skills Requirements

While not explicitly itemized, successful bidders must demonstrate: proven experience in manufacturing or supplying customized institutional workwear; proficiency in textile fabrication, pattern cutting, and bulk sizing; capability to accurately apply official government logos without compromising garment integrity; logistical competence to manage timely delivery to multiple healthcare sites; and strict adherence to public sector procurement compliance, including Central Supplier Database (CSD) registration, SARS tax clearance, and completion of mandatory Standard Bid Documents (SBDs).

Key Terms & Unusual Requirements

• 80/20 Preference Point System: A South African public procurement scoring method where 80 points are awarded for price and 20 points for specific socio-economic goals. Full points are allocated to enterprises owned by youth, requiring valid proof of ownership.
• SBD Compliance: Bidders must submit SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form). Failure to complete these results in automatic disqualification.
• Anti-Collusion & Cover-Quoting Rules: Submitting multiple quotes under different company names for the same bid is classified as cover-quoting, constituting fraud and resulting in immediate disqualification and potential public sector restriction.
• Performance Security & Warranty: Successful suppliers must furnish performance security within 30 days of award. Goods carry a 12-month warranty from delivery acceptance, covering defects in design, material, or workmanship.