Objectives

The primary objective of this tender is to procure and deliver 100 high-quality swivel castor wheels specifically engineered for patient bedside lockers at RK Khan Hospital. The procurement seeks to secure durable, compliant, and cost-effective medical furniture components while aligning with the KwaZulu-Natal Department of Health's preferential procurement and local economic development mandates.

Scope

The scope encompasses a one-off supply contract for 100 units of bedside locker wheels. Successful bidders will be responsible for sourcing or manufacturing, quality assurance, packaging, transportation, and final delivery to the hospital's designated location. The contract operates on a fixed-price basis with a 90-day quote validity period. All delivery, handling, and incidental logistics costs must be fully incorporated into the quoted unit price. The department reserves the right to accept or reject any quotation, and late submissions will not be considered.

Technical Requirements

• Product Type: Swivel castors and wheels designed for patient bedside lockers.
• Materials: Polyamide wheel centre, polyurethane tread/tyre, and a centre hub fitted with thread guards and precision ball bearings.
• Colour Specification: Light grey polyamide centre paired with a dark grey polyurethane tread.
• Dimensions: 50mm diameter, 19mm wheel width, 6mm inside diameter, 11mm top mounting hole size, 25mm offset, and 70mm overall height when mounted on the castor.
• Load Capacity: Minimum weight tolerance of 40 kg per wheel.
• Quality Standards: Goods must conform to applicable SANS/SABS specifications. All supplied items must be brand new, unused, and possess a minimum shelf-life validity of six months from the date of delivery. Second-hand or refurbished products are strictly prohibited.

Skills Requirements

This tender does not mandate specialized engineering, installation, or maintenance skills, as it is classified strictly as a goods supply contract. Bidders are expected to demonstrate standard supply chain and commercial capabilities, including inventory management, logistics coordination, quality control processes, and regulatory compliance administration. Proficiency in navigating public sector procurement frameworks, maintaining active Central Suppliers Database (CSD) registration, and managing tax compliance documentation is essential. No post-delivery servicing or technical training obligations are outlined.

Key Terms & Compliance Notes

SANAS-Accredited Affidavit/Certificate: Bidders must submit a sworn affidavit or certification document bearing the SANAS (South African National Accreditation System) logo. This requirement indicates that product testing results or material certifications must be verified and stamped by a SANAS-accredited laboratory to formally validate compliance with the specified dimensions, materials, and load-bearing capacities.

Preferential Procurement Scoring (80/20 System): Evaluations follow a weighted scoring model where 80 points are allocated to price competitiveness and 20 points are reserved for specific socio-economic goals. Full preference points are awarded exclusively to enterprises that manufacture or produce the goods within the KwaZulu-Natal province.

Mandatory Compliance Documentation: Quotations must include a valid BBBEE certificate, SARS tax clearance verification, CSD registration proof, and completed SBD declaration forms. Submissions must be delivered physically in sealed envelopes to the designated hospital tender box; electronic or faxed submissions are invalid. Failure to meet any compulsory requirement will result in immediate disqualification.