Objectives

The primary objective is to procure a single domestic refrigerator for staff use at RK Khan Hospital, ensuring safe, hygienic, and reliable storage of food and beverages under controlled cool temperatures.

Scope

The procurement covers the supply, delivery, and handover of one (01) unit of a domestic fridge with a capacity of approximately 260 litres. The contract is a once-off supply with a quotation validity period of 90 days. All costs, including transportation and delivery to the hospital's designated location, must be fully incorporated into the quoted price. No installation or maintenance services are included beyond the manufacturer's warranty.

Technical Requirements

• Single-door upright refrigerator with a dedicated freezer compartment.
• Capacity: Approximately 260 litres.
• Colour: Silver or Grey.
• Key Features: Self-closing lockable door, automatic defrost functionality, and forced air circulation.
• Must comply with applicable South African National Standards (SANS/SABS).
• Product must bear the SANAS accreditation logo.
• Items must be brand new, unused, and represent the most recent or current market models.
• Supplied goods must remain valid for a minimum of six months upon delivery; second-hand or refurbished units are strictly prohibited.

Skills and Compliance Requirements

No specialized technical or trade skills are required, as the item is a standard consumer appliance. However, bidders must meet strict administrative and regulatory compliance criteria:

• Valid Broad-Based Black Economic Empowerment (BBBEE) certificate.
• Sworn affidavit or certificate as specified in the quotation pack.
• Mandatory registration and successful verification on the Central Suppliers Database (CSD).
• Tax compliance verification via SARS; a SARS PIN must be provided if automated validation fails.
• Completion of all prescribed standard forms, including the Bidder’s Disclosure (SBD 4a) for conflict-of-interest declarations and the Preference Points Claim Form (SBD 6.1).
• Firm pricing that remains binding for the 90-day validity period, inclusive of VAT (if registered) and all delivery costs.
• Strict adherence to anti-collusion and cover-quoting regulations; violations trigger immediate disqualification and potential public sector exclusion.

Unusual or Complicated Terms

• 80/20 Preferential Procurement System: Evaluation allocates 80 points for price competitiveness and 20 points for socio-economic transformation goals. The 20 points are exclusively awarded to enterprises where at least 51% is owned by Black people. Bidders must submit SBD 6.1 with verified proof to claim these points; failure to do so results in zero allocation for this category.
• General and Special Conditions of Contract (GCC/SCC): Standard public sector terms governing performance obligations, warranties (minimum 12 months post-delivery), liquidated damages for delayed delivery (calculated at the current prime interest rate per day), termination rights for default or fraud, and dispute resolution pathways (mediation followed by South African courts).
• CSD and Tax Validation Protocol: Government procurement mandates real-time digital verification of supplier registration and tax clearance status. Quotes cannot proceed to evaluation if the institution cannot validate the supplier's standing via National Treasury systems.